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Home My Public Portal About09) 7F Petty Cash and Visa CardAGENDA ITEM 7.F. ADMINISTRATIVE SERVICES DEPARTMENT MEMORANDUM DATE: May 15, 2018 TO: The Honorable City Council FROM: . . .. , Bryan Cook, City Manager · .. · Via: Julia James, Interim Administrative Services Director · :~ ··,By:· Lee Ma, Accountant ' SUBJECT: PETTY CASH AND VISA CARD REPORT .:.:··· ...... · .. '··:: . . . -........ RECOMMENDATION:. The City Council is requested to review, receive and file the Petty Cash and Visa Card Report. BACKGROUND: 1. On August 6, 1991, staff began submitting the Petty Cash Report to the City Council on a regular basi~. 2. On June 3, 1997, staff began submitting the Visa Card Report to the City Council on an as needed basis. ANALYSIS: In the interest of full transparency, the City Council is being requested to review the Petty Cash Report from March 28, 2018 to Apri126, 2018. The total of petty cash expenditures were $402 .01 (Attachment "A"). The petty cash fund will be reimbursed after the City Council approves the May 15, 2018 Warrant Register. Further, the City Council is being requested to review the Visa Card Report from March 7 , 2018 to April 4, 2018. The total of the Visa card expenditures were $18,892.38 (Attachment "B") and is included in the May 15, 2018 Warrant Register. CITY STRATEGIC GOALS: The City Council is requested to receive and file the Petty Cash and Visa Card Reports and further the City's Strategic Goal to promote Good Governance . City Council May 15, 2018 Page 2 of 2 FISCAL IMPACT: This item does not have an impact on the Fiscal Year (FY) 2017-18 City Budget. ATTACHMENTS: A. Petty Cash Detail B. Visa Card Charge Account No. 01-940-57-4465 R18-01 01-940-57-4465 R18-10 01-940-57-4630 R18-07 01-940-57-4630 R18-06 01-940-57-4690 R18-09 01-910-41--4410 01-950-67-4465 01-910-41-4670 01 -910-46-4495 ATTACHMENT A Description FY 2017-18 $16.39 Flash Drives -----'<-..:....::...:..::....:::..... __ $16.39 __ ---'<..$4..:....:6:..:...4..:....:8=------Supplies for Volunteer Luncheon $46 .48 $43.35 Drinks for Easter Egg Hunt $18.00 Drinks for Easter Egg Hunt --~$3=--1:..:...9=-=2=----Drinks for Easter Egg Hunt $93.27 $47.75 Supplies for Senior Bingo ___ $..:.._1_0_.9_9 ___ Coffee for Senior Bingo $58.74 $31.77 Supplies for Spring Camp-Egg Hunt ___ $=2=--3-'-'.0'-'0 ___ Parking for Spring Camp $54.77 -----'<-$1..:....:5:..:...8.:....1.:.._ __ Drinks for City Council $15.81 ------=$2=..:5:..:...0=--0=------Parking for Parking Control Officer -Court Appearance $25.00 --~$1.:..:3:..:...1.:...:2=----Envelopes for Youth Committee Invitations $13.12 $35 .60 Snacks for Interview Panel $42.83 Snacks for Interview Panel __ ---'<....:.=.::....:::..... __ $78.43 $402.01 Grand Total (Receipt# 17-0591 to 17-0605) Receipt# 17-0600 Void ATTACHMENT 8 VISA CARD CHARGES 3/7/18 . 4/4/18 3/7/18 OFFICE DEPOT 30.19 Supplies for Parks & Recreation Program 3/8/18 IN-N-OUT BURGERS 500.00 Food for Camp·A-Palooza Event 3/8/18 CA OF CODE ENFORCEMENT 95.00 Membership -Building and Code Inspector Reed 3/9/18 GOURMET GOURMET CATERING 2,445.74 Catering for the State of the City Address Reception 3/12/18 AMERICAN PLANNING ASSOCIATION 834.00 Memberships and Fees -Community Development Director Forbes 3/12/18 MICHAELS STORES 16.39 Decoration Supplies for the State of the City Address 3/12/18 FEDEX OFFICE 88.57 State of the City Welcome Banner 3/13118 LA TIMES 7.96 Monthly Subscription 3/13/18 RALPHS 84.04 Beverages and Supplies for the State of the City Address Reception 3/13/18 CALIFORNIA PARTY RENTALS 1,009.65 Rental Supplies for the State of the City Address Reception 3/14118 INTERFACE FLOR 1,672.11 Carpet Replacements for City Hall 3/14/18 TACOS EL CHAPARRITO 450.00 Food for Neighborhood Watch Meeting 3/14/18 OFFICE DEPOT 132.77 Supplies for Park & Recreation Program 3/14/18 MICHAELS 92.02 Supplies for Spring Camp, Easter Event and Emperor STARS Party 3/15/18 NATIONAL PEN COMPANY 117.97 Supplies for Volunteer Luncheon 3/15/18 RALPHS 9.38 Food for Neighborhood Watch Meeting 3/16/18 AMERICAN PLANNING ASSOCIATION 525.00 Membership and Fee -Planning Manager Reimers 3/16/18 GOURMET GOURMET CATERING 211.39 Catering Staff Time for the State of the City Addresss Reception 3/17/18 AMAZON 98.95 Supplies for Easter Event 3/19/18 AMAZON 344.03 Supplies for Easter Event 3/19/18 MICHAELS 204.55 Supplies for Volunteer Luncheon Page 1 of 4 VISA CARD CHARGES 3/7/18-4/4/18 3119118 USPS 30.00 Supplies for Volunteer Luncheon 3119118 TARGET 54.09 Supplies for Volunteer Luncheon 3120118 ETSY.COM 123.99 Supplies for Volunteer Luncheon 3120118 SHINDIGZ 201.84 Supplies for Volunteer Luncheon 3120118 SMART AND FINAL 41.53 Supplies for Volunteer Luncheon 3120118 THE HA 30.00 Supplies for Volunteer Luncheon 3120118 AMAZON 86.98 Padfolio Folders for Mayor ProTem Fish 3/20118 MICHAELS STORES 51.83 Supplies for Reorganization Reception 3120118 EL POLLO LOCO 35.03 Lunch Meeting with City Attorney 3/20118 ZAGG INC 158.71 iPad Keyboard Case for Councilmember Yu 3120118 GOLDEN DELl 111.01 Dinner for City Council Close Session Meeting 3120118 MUNICIPAL MANAGEMENT ASSOCIATION 85.00 Membership -Executive Assistant to the City Manager Hyun 3/21118 BLUEBEAM 534.00 Standard Annual Maintenance Renewal for Designing Tools 3121118 PHCC-GLAA 850.00 Training Program for Plumbing, Heating and Cooling -Maintenance Worker Armenta 3121118 ETSY.COM 76.19 Supplies for Volunteer Luncheon 3122118 ETSY.COM 41.24 Supplies for Volunteer Luncheon 3122118 AMAZON 63.78 Supplies for Volunteer Luncheon 3122118 SMART AND FINAL 278.60 Supplies for Easter Event 3122118 WHOLESALE 4 EVERYONE 188.35 Supplies for Volunteer Luncheon 3/22118 CANDY CRATE 137.22 Supplies for Volunteer Luncheon 3123118 TARGET 424.90 Supplies for Easter Event Page 2 of4 I VISA CARD CHARGES I 3/7/18-4/4/18 3/23/18 PARTY CITY 55.81 Supplies for Easter Event 3/25118 AMAZON 51.97 Padfolio Folders for City Council 3/26/18 BELLAGIO EXPRESS CAR WASH 8.00 City Car Wash 3/26/18 AMAZON 65.62 Supplies for Volunteer Luncheon 3/26/18 MICHAELS 77.24 Supplies for Spring Camp and Little Stars Programs 3/26/18 WORLDPANTRY.COM 46.04 Supplies for Volunteer Luncheon 3/26/18 DOLLAR TREE 68.39 Supplies for Spring Camp Program 3/27/18 ETSY.COM 156.17 Supplies for Volunteer Luncheon 3/27/18 TARGET 167.02 Supplies for Volunteer Luncheon 3/27/18 RALPHS 235.02 Supplies for Volunteer Luncheon 3/27/18 CALIFORNIA CONTRACT CITIES 600.00 CCCA Annual Municipal Seminar-Councilmember Yu 3/27/18 ESTY.COM (3.00) Refund 3/27/18 SMART AND FINAL 182.18 Supplies for Volunteer Luncheon 3/27/18 STARBUCKS 90.00 Supplies for Volunteer Luncheon 3/28/18 JJ BAKERY 353.25 Desserts for City Council Reorganization Reception 3/28/18 RALPHS 59.37 Beverages for City Council Office and Close Session Chamber 3/28/18 CALIFORNIA PARTY RENTALS 438.90 Rental Supplies for Reorganization Reception 3/28/18 ETSY.COM 56.69 Supplies for Volunteer Luncheon 3/29/18 MICHAELS 20.07 Supplies for Senior Easter Lunch 3/29/18 OFFICE DEPOT 81.39 Supplies for Parks & Recreation Program 3/29/18 PARTY CITY 58.37 Supplies for Senior Easter Lunch Page 3 of 4 I VISA CARD CHARGES I 3/7/18 "4/4/18 3/30/18 VONS 25.04 Supplies for City Council Reorganization Reception 3/30/18 SUPER A FOODS 76.99 Cake for City Council Reorganization Reception 3/30/18 CALIFORNIA PARTY RENTALS (27.75) Refund 3/30/18 SMART AND FINAL 135.13 Supplies for Easter Evenl 3/30118 OFFICE DEPOT 137.88 Supplies for Parks & Recrealion Program 3/30//18 STARBUCKS 140.00 Supplies for Easier Event 3/31/18 TARGET 140.00 Supplies for Volunteer Luncheon 3/31/18 STAPLES 29.98 Supplies for Volunteer Luncheon 4/1/18 AMAZON 458.78 Desktop Scanner for Management Services Department 4/2/18 ETSY.COM 97.50 Supplies for Volunteer Luncheon 4/2/18 SHINDIGZ 179.95 Supplies for Volunteer Luncheon 4/2/18 OFFICE DEPOT 45.94 Supplies for Parks & Recrealion Program 4/2/18 CALIFORNIA PARTY RENTALS 525.00 Rental Supplies for Easter Event 4/2/18 CYBER CELL 153.30 Cell Phone Cases for Parks & Recreation Staffs 4/3/18 AMAZON 148.96 Cell Phone Cases for Parks & Recrealion Staffs 4/3/18 TEMPLE CITY AUTO SPA 279.00 Car Wash Books for City Vehicles 4/3/18 GOLDEN DELl 380.47 Food for City Council Reorganization Reception 4/3/18 BANANA BAY RESTAURANT 403.83 Food for City Council Reorganization Reception 4/4/18 GODADDY.Com 119.88 Website Hosting Renewal TOTAL 18,892.38 Page 4 of 4