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No. 10-253
PoxJ311114 of (, rd,
Date of
RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES CONTRACT
FOR ENGINEERING SERVICES WITH T &NI ASSOCIATES —
CHRONIE PARK EMPROVEMENTS PROJECT
DESIGN, CONTRACT ADNHNISTRATION & INSPECTION SERVICES
WHEREAS, the Borough of Carteret is in need of design, contract administration and
inspection services in regard to the Chrome Park Improvements Project and
WHEREAS, the Borough's Consulting Engineers, T &M Associates, possess the
requisite skill and expertise for said services; and
WHEREAS, T &M Associates has submitted a proposal to provide said engineering
services at a total cost not to exceed $11,750.00; and
WHEREAS, the Mayor and Council have reviewed said proposal;
WHEREAS, the Chief Financial Officer has certified that funds are or will be available
for said purpose.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough
of Carteret, County of Middlesex, State of New Jersey, as follows:
1. That the proposal from T &M Associates for design, contract
administration and inspection services related to the Chrome Park
Improvements Project at a total cost not to exceed $11,750.00 at the
rate set forth in T&M's existing contract with the Borough is hereby
approved.
2. That annexed hereto is a copy of said proposal.
3. That this action is approved as an award of a professional services
contract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the
Borough's Fair and Open Process as authorized by law.
4 That a copy of this resolution be fonvarded to the Borough's
Purchasing Department and T &M Associates.
Adopted this 21" day of October, 2010
and certified as a true copy of the
original on October 22, 2010.
KATHLEEN M. BARNEY, Mll
Municipal Clerk
RECORD OF COUNCIL VOTE
DIAZ
X - Indicate Vote A6 Absent NV Not Voting XOR - Indicates Vote to Overode Veto
2010
Adopted at a meeting of the Municipal Council
OFFICE OF
KATHLEEN At. BARNEY, RAIC /CAIC
MUNICIPAL CLERK
TEL (732) 541 -3800
FAX (732) 541 -8925
61 COOKE AVENUE
CARTERET, NEW JERSEY 07008
Date: _�tot�r 21, 2010
TO: Patrick J. DeBlasio, Treasurer
Borough of Carteret
REQUEST FOR CERTIFICATION. OF AVAILABLE FUNDS:
For: `18P9 Associates, Re: 4inservi g Services for Quote Park hVrowanelts Project Design, Contrl�]Ct
Name ofAccou
c
AMOUNT TO BE ENCUMBERED: Not to BcCeed $11,750.0D.
KATHLEEN M.B
Municipal Clerk
CERTIFICATION OF AVAILABILITY OF FUNDS
I, Treasurer of the Borough of Carteret; do hereby certify that there are sufficient funds available in the current
budget to enable the Municipal Council to authorize the entering into a contract between the Borough of Carteret
and:
The funds available for this contract are in the Budget, in the account of
in the amount of
By this certification, I have her encumbered the above named account for the amount of the contract.
r
PATRICY J. DeBLASIO, Treasurer
Date:
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BOROLGH OF CARTERET
AFFIDAVIT OF PUBLICATION
The following is a true copy of an Ordinance or Resolution of
the Borough of Carteret that has appeared in the Home News
Tribune, a newspaper which is printed in Freehold, New
Jersey and published in Neptune, in said County and State and
of general circulation in said county. One 1 time(s), once in
each issue as follows:
November 3, 2010
Notary Public of New Jersey
LINDA A RIVERA
NOTARY PUBLIC OF NEW JERSEY
MY COMMISSION EXPIRES MAY 2, 2011
Sworn and subscribed before
me this IAA day of
'-� 0/ O,
K athleen M. Barney, MMC
Municipal Clerk
1373 BROAD STREET, SUITE 306, CLIFTON, NJ 07013 -4231 TM
(973) 614 -0005 ` fax (973) 614 -0025 www.tandmassociates.com ASSOCIATES
CART -G1001 October 6, 2010
Revised October 15, 2010
Mayor Daniel Reiman
Borough of Carteret
Municipal Building `
61 Cooke Avenue
Carteret, New Jersey 07008'
Re: Chrome Park Improvements
Design, Contract Administration & Inspection Services
Dear Mayor Reiman:
As requested, we are providing herein a summary of park improvements associated with Chrome Park-
and the engineering scope of services and fee estimate for the project.
Scope of Improvements
The proposed work includes the various site renovations to Chrome Park including replacement of
existing asphalt walkways, benches, picnic tables; installation of security lighting; new edging and
safety surface (fibar system) for the existing tot lot; perimeter sidewalk replacement to install compliant
handicap ramps at all intersections and address tripping hazards; and layout and striping of two soccer
fields.
I
Upon authorization finm the Borough, we are prepared to proceed with the design phase work for the
park rehabilitation as described below.
Scope of Services
Design Phase
As requested, the proposed improvements will be added as contract modifications to existing project
contracts. Based on the above mentioned scope of improvements, we will provide the following
engineering design services for the projects:
1. We will prepare project base maps utilizing available surveys and Borough aerials.
2. Once the base maps are prepared, we will conduct field investigations to inspect site
conditions. The base maps will be used to record proposed improvements and quantities.
3. We will assist the Borough is the selection of park equipment.
4. We will conduct a safety inspection of the existing tot lot and provide a written report of
our findings.
ENGINEERS * PLANNERS * LANDSCAPE ARCHITECTS * ENVIRONMENTAL SCIENTISTS * SURVEYORS
CIVIL * ELECTRICAL * ENVIRONMENTAL ` MECHANICAL * MUNICIPAL' SITE * SOLID WASTE' STRUCTURAL - TRAFFI . TRANS
CORPORATE HEADQUARTERS IN MIDDLETOWN. NJ/ REGIONAL OFFICES: TOMS RIVER, NJ: MOORESTOWN, NJ; PLYMOUTH MEETING, PA; and SAN JUAN. PUERTO RICO
TM
ASSOCIATES CART -13I001
October 6, 2010
Revised October 13, 2010
Le: Mayor Daniel Reiman Page
Borough of Carteret
Re: Chrome Park Improvements
Design, Contract Administration & Inspection Services
5. Upon completion of final engineering documents, a construction cost estimate will be
prepared.
6. Upon completion and approval of the final design documents, T &M Associate will print
and distribute the documents to the project contractor.
7. T &M Associates will meet with the project contractor and present the design documents
and solicit pricing for the work.
8. We will prepare the necessary contract modification change order and present same to the
Borough for review and approval.
Based on the above scope of services, we will provide the following contract administration and
inspection phase services for the project. The construction inspection effort will be accomplished in
three phases — Pre- Construction, Construction and Post Construction.
Pre - Construction Phase
T &M will request the contractor prepare and submit its proposed baseline project schedule. Included in
the project schedule will be the contractor's submittal schedule outlining the submission of shop
drawings and submittal documents,
Upon receipt of contract documents and prior to the start of any site activity, we will 'conduct a pre -
construction meeting. All participants of the project team will be invited to this kick -off meeting —
Borough personnel involved in day -to -day operations that interface with the work; contractor; utility
reps, as required, and our Construction team. At this meeting, among other topics, there will be an
exchange of requirements, needs and protocols necessary for the project. A police representative will be
invited; and a procedure for notifying local residents will be determined.
C�Construction
Our construction team, under my overall guidance, consists of individuals each with a specific role and
responsibility in carrying out the construction management plan. The Project Manager (PM) has day -to-
day responsibility for contract administration. He and his inspection team will monitor performance
with the baseline schedule and contracted costs. The team will perform the required inspection and
conduct bi- weekly job meetings as necessary to discuss performance to -date, any design and contract
issues and upcoming tasks and plans for their implementation. We will produce and distribute minutes
of all meetings.
TM
ASSOCIATES CART-G1001
October 6, 2010
( Revised October 15, 2010
Let Mayor Daniel Reiman Page 3
Borough of Carteret
Re: Chrome Park lmprovemeats
Design, Contract Administration & Inspection Services
Our stall' will provide part-time construction coverage Monday through Friday. As necessitated by the
contractor's work schedule, on -site Inspection will be provided, as required, beyond an eight-hour
workday and Saturdays. In the field, our staff will oversee the construction activity including
performing and documenting inspections to determine if the work is done in general conformance with
the contract plans and specifications. We will notify the contractor in writing of any unacceptable work
or material, track the deficient condition and inspect the work until it is corrected.
We will address surrounding property and general public concerts that may arise during the
construction phase. We will work closely with the neighboring property owners to achieve timely and
efficient completion of the work with minimal disruption and inconvenience to the residents, while
maintaining a safe work zone.
Monthly contractor payment requisitions will be processed by our office. Pay items will be checked for
accuracy with field measurements taken during the month.
Post- Construction
During this phase, we will perform a final inspection of work with involvement from the Borough as
desired, issue a punchlist to the contractor, as necessary, and expedite corrections. Particular attention
will be given to the restoration of adjacent property.
We will manage the contract closeout process, including execution of any affidavits, release of liens,
production of maintenance bond, warranties/guaramees, operations and maintenance manuals and other
technical data, as required; and prepare paperwork and documentation needed for project closeout.
Summary of Fees and Schedule
The fees for the scope of work listed above are summarized below. Further, our scope of services and
fee estimate does not include field survey costs or permit application preparation or filing fees. If it is
determined field survey and associated base mapping or permits are required for the park project, we
will provide a scope and fee under separate cover.
Civil Engineering Design Services $ 9,250.00
Contract Administration & Inspection Services S 2,500.0
00
Total Fee $ 11,750.00
Upon authorization, we will initiate the field services and design for these projects.
TO M
ASSOCIATES
Le: Mayor Daniel Reiman
Borough of Carteret
Re: Chrome Park Improvements
Design, Contract Administration & Inspection Services
CART -G1001
October 6, 2010
Revised October 15, 2010
Page 4
If you have any questions concerning the information provided herein or require additional information,
please call.
DJN:kim
cc: Kathy Barney, Clerk
Patrick DeBlasio, Chief Financial Officer
John DuPont, Director of Engineering
Very truly yours,
ZkM ASSOCIATES
DONALD J, NORBUT, P.E., C.
CARTERET BOROUGH ENGINEER
K; 1CAM01OOIWompondmcelMayorRclman DJN Park& ReQ Nprovements Proposal.doo