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Home My Public Portal About7/14/2003 joint executive sessionCity of Greencastle City Hall ® One North Locust Street P.O. Box 607 Greencastle, Indiana 46135 Pamela S. Jones Clerk - Treasurer GREENCASTLE COMMON COUNCIL JOINT EXECUTIVE SESSION WITH BOARD OF WORKS, CACFID, PARK & RECREATION AND REDEVELOPMENT COMMISSION MONDAY, JULY 14, 2003 6:30 P.M. CITY HALL IE The Greencastle Common Council met in Joint Executive Session with Board of Works, CACFID, Park & Recreation Board and Redevelopment Commission. Council President Bob Sedlack called the meeting to Order at 6:35 p.m. On the Roll Call, the following were found to be present: Councilor Roach, Councilor Hammer, Councilor Sedlack, Councilor Liechty and Councilor Rokicki; BOW members present: Sue Murray and George Murphey; CACFID members present: Bob Hutchings, William Marley, Gary Huber and Dave Murray; Park and Recreation Members present: Becky Harlan, Leslie Hanson, Tim Trigg, Ex- officio member Jeff McCall and Director Weinschenk; Redevelopment Commission Members: Gwen Morris and Erika Gilmore. Also present were: Bill Dory, Greencastle/Putnam County Development Center, Laurie Robertson, City Attorney, Glen Morrow, City Engineer and BWSP President Adam Cohen. Councilor Sedlack stated this meeting is being held pursuant to I.C. 5-14-1.5 - 6.1(b)(2)(D), Property Acquisition of the Big Walnut Sports Park. Mayor Michael took over at this time and turned the meeting over to Director Weinschenk who turned it over to Park Board President Leslie Hansen. After, much discussion Councilor Roach made the motion to adjourn at 8:08 p.m., seconded by Councilor Rokicki. Vote was unanimous. 1 a Q GJ,4 Nancy A. M hael, Mayor ATTEST: Pamela S. Jones, Clerk- T(gdsurer ,i.:- BIG WALNUT SPORTS PARK .O (RAPPICO, North East West South StC r,,ILNUr SPORTS PARK, INC. case+c,�sn.a. IN pu>tA I n � VrrtL IVa.E rCt ' /� xm .Qe v 1 uG ag I eu y)liWl nCID t] np_p tl �. n ......... \ LJ ) ......... vudpHG 1pr 2 Iff ans sorts.0 n[ux l�.x� xu�s. LppN�S � O`g, e mm n(W CD 4 Ll IOVSC /x — ❑ A hundred years from now it will not matter what my bank account was, the sort of house I lived in or the car I drove.... But the world may be different because I was important in the life of a child ® This document was not reviewed by Big Walnut Sports Park Board and is for informational purposes only. Brief History Incorporated in 1987, Big Walnut Sports Park had a simple mission "to obtain, develop and operate a sports park for the benefit of the community, particularly emphasizing activities for our Youth." The park board continued to operate and run the park while the leagues focused on providing quality programs for their participants. However, at several points the park board struggled to find new membership. Moreover, fully funding and developing the park has always been a challenge. Finally, in approximately 1998 the park board was unable to replace itself and dissolved. The operation of the park was tumed over to the leagues that used the park and each league president served as a board member. In an effort to stabilize the park's financing, each league also surrendered all accounts to the park and the park board payed for the total expenses of each league. After two years the park board returned independent financial operation to the leagues, but the board continued to operate the park The transition to league operations was widely covered in the local paper and the subject of several front- page stories. The last five years have seen considerable growth in the park. Much of that growth has been financed by a grant from the Lilly Foundation. (This grant and the importance of grants in general will be discussed later in this document.) In addition, the board responded to the growing need for adult recreation in the community and built a home for the women's softball league and the fall coed leagues that have teams from throughout Putnam County. The skate park project was also begun at Big Walnut Sports Park. It was Big Walnut that called the first public meeting ® on the topic and provided financial and logistical support from the start. Ofparamount importance to the board has been the creation of stable park that serves the needs Of all of the residents ofptetnam County. The board has identified several areas it felt were key in securing the future of the sports park. Professional guidance - An 80 acres park that serves close to 800 patrons needs to have a full time, trained park and recreation director. The director can provide guidance on ground maintenance and development. They can also help the park secure capital for future projects. In addition the park director can assist the leagues in providing quality programing. Professional management can make it possible to increase usage of the park beyond the 800 patrons currently served. Also, professional supervision of the facility will permit more timely response to damage caused by vandals, leaks, or other problems that are not easily addressed by volunteer management. Full time maintenance - As the park has developed the cost and time involved in maintaining the park has grown. Maintaining quality playing fields is more involved than just cutting the grass. Sports fields need constant care beyond mowing, including fertilizing, weeding and aerating. Each new building must be maintained and cleaned. Currently, bathroom facilities at the park are kept closed due to the lack of funds needed to hire someone to clean and maintain theses facilities. Steady revenue flow - The park needs to have a consistent and steady flow of revenue. A ® facility of this size cannot operate on league fees without making the fees so high that many children would be unable to participate. In addition, in order to provide for the future growth of the park it must aggressively seek out funding to make improvements in the facility. Putnam County does not have the industrial base to support the park through annual private donations. Public Access - Big Walnut Sports Park is essentially a private park for use by the leagues for organized team sports play. It is not a public community park. The volunteer board does not have the resources to maintain or insure the park for that type of public usage nor can it develop or improve the facility for public benefit. Consequently, the park is a vastly under - utilized resource. Public accountability - The park should be accountable to all the residents of Putnam County, not just the leagues that use it. That way new ideas like the skate park will have an opportunity to grow. After identifying these key needs, the board began to explore the available options, seeking the best course for the future of the park. At each step in the process, public input was actively sought. Letters were sent to the local paper and public forums were held. League presidents briefed their league boards and members of the sports park board attended league meetings. After weighing the various options, the sports park board reached the decision that a partnership with the government was the best way to proceed. Realizing that this was a major decision, the board again held public meetings and informed the Economic Development Commission of ® Greencastle and Putnam County of its plans. At both public meetings and board meetings opposition to this move has been minimal. At the conclusion of this process, the board of directors of Big Walnut Sports Park, Inc. resolved to negotiate a merger with the Ciry of Greencastle Parks and Recreation Department to own and maintain the Big Walnut Sports Park as a community Park open to all residents of Putnam County. Public vs Private ownership The question has been raised: "why do anything ?" Could the board and the park continue to operate as it has in the past? The board is current on its financial obligations, and the park is open, so why even worry? People are correct when they say park closure is not imminent. The park is open and the board is current on all financial obligations. However, there are some serious obstacles on the horizon. Financially, the board is not preparing for the future. For instance, the board has no money to put aside for the replacement of any equipment. The board is struggling to absorb the cost of new fields and cannot make improvements to the park. However the issues surrounding the status quo are more than just financial. The park needs the expertise of professionals. Just as most government boards have paid employees who not only answer to them but advise them, the Big Walnut Sports Park Board needs professional advice. C At its present level of private operations, Big Walnut Sports Park recently managed on a budget 10 of about $20,000 per year, obtained from league fees, United Way, and the remainder of a grant from Coca Cola Company. League fees were recently raised to bring in $15,500 (about a 50% increase). The United Way grant of $7,000 is slated to be decreased or possibly eliminated. Although these funds have kept the park alive, it must be noted that, as the Board resolved early in 2002, the park is "inadequately staffed, inadequately managed, and inadequately funded for optimal operation of a facility of its kind." Specifically: - -A park facility such as Big Walnut requires professional paid staff to oversee and manage park operations. - -A park facility requires more insurance against liability than the Sports Park presently maintains, including directors and officers insurance coverage. - -A park facility that is privately owned and operated, as a charitable organization, requires a Board of Directors that is dedicated to spending substantial time on park management, direction and administration, even with a paid director. - -There is insufficient volunteer commitment from the community to adequately operate Big Walnut Sports Park. ® - -Even with this volunteer labor, the cost of operating the park is substantially more than has been earned in recent years. -- Management of the park, since its initial five year period, has been unstable, with inadequate staffing of board of directors positions and regular resignations and leadership crises arising at the highest levels of park management. -- Expenditures in recent years have been operating at a deficit. - -If the true cost of operating the park were borne by the users of park facilities, league fees and fees to youth and adult players would increase substantially and price many Putnam County residents out of use of the park. When the board examined what it would take to remain a private agency, it determined that in order to remain private the board would have to restructure its funding program to raise approximately $75,000 per year. This funding would be needed to provide: —1 %z FTE maintenance help, paid a fair wage -- funding for equipment purchases to replace aging lawn mowers and other heavy equipment needed for maintenance of fields and green space ® — adequate insurance and bonding ® This figure does not even include professional park management. In order to operate in this way, the park will have to recruit a board that is basically a fund - raising board. These duties would be in addition to the running of the leagues and the daily operation of the park. (Since there is no park director the board would still have to take on this duty and the supervision of the maintenance employee or employees.) It is the belief of this board that this is beyond the reasonable scope of a private volunteer board. After weighing each of these options the board turned to look at what government agencies would be available to assist Big Walnut. The City of Greencastle has an existing park board and already employs a full time park and recreation director. The Greencastle Parks and Recreation Department already has experience in running a park and has worked with Big Walnut on management issues in the past. By merging with an existing, experienced entity, Big Walnut could avoid the cost of "reinventing the wheel" and could maximize resources for the entire community. Furthermore, as a municipality with an existing Parks and Recreation Department with an approved five -year plan, Greencastle is eligible for large federally funded grants, administered by Indiana Department of Natural Resources to create and improve recreational facilities. If Big Walnut Sports Park, Inc. donates land to the city for recreational purposes, the city can obtain grants of up to $200,000 per year for improvements such as pavement, handicapped accessibility, bathrooms, parking facilities, etc. The donation of the land can serve as the local match for the grant funding. By donating the land in increments valued at $200,000 each, the ® Sports Park Board can make available to the community an enormous grant resource to improve Putnam County recreation. In this way, the whole of the merger is greater than the sum of the parts. Quality of Life and Economic Development There is no question that parks and recreational opportunities play a role in helping attract businesses and individuals to the community. As people and families look to move into our community they evaluate the quality of life we can provide their families. .A letter is attached from Dennis Weatherford, the director of Putnam County Hospital, that addresses some of those issues. Grants and the continuation of a private board It would be a mistake to say that Big Walnut Sports Park Board will go out of existence after this merger. Instead it can focus on two areas. The first being helping the leagues grow and work together, the second being the development of new grants. Considering the current economic conditions facing both the private and public sectors of Putnam County the only feasible way to make large capital improvements to the park is with public and private grants. In 1995 the park was fortunate enough to receive a large grant from the Lilly Foundation. This grant allowed the park to not only make major capital improvements to the park but it also allowed us to funnel money to a number of projects spread out throughout Putnam County. By ® forming a public private partnership we will be able to go after grants that have not been available to us in the past. A break down of the Lilly Grant is attached. Attachments Open letter from Dennis Weatherford - Executive Director of Putnam County Hospital March 2002 - March 2003 Expense and revenue report Proposed Operational Budget (Prepared by the Greencastle Park Director) Putnam County Foundation report on Lilly Grant expenditures LI E 0 Putnam County ® Hospital April 22, 2003 PUTNAM COUNTY AUDITOR (For) Putnam County Commissioners & County Council Court House, Room 20 Greencastle, IN 46135 Please allow me to take this opportunity to discuss the importance of Big Walnut Sports Park. You are all very aware of the recreational opportunities provided to the young people of Putnam County through the continued operation of the Sports Park. At this time, I would like to speak to another community benefit provided by the presence of the Sports Park. ® During the past two years Putnam County Hospital has intensified efforts to recruit young talented physicians to provide medical services to the residents of the area. During these recruitment visits, invariably one of the areas of interest continues to be recreational facilities and opportunities. The Sports Park is a major part of this discussion and is included in the community tour. These physicians are always impressed that such extraordinary facilities are available in Putnam County. When contemplating the future operations of the Sports Park, it would warrant consideration of the extra community benefits provided by such an impressive facility. These benefits extend well beyond the Saturday recreational pursuits of the Putnam County youth. Whether that future be public or privately funded, the continued operation of the Sports Park provides a major community benefit. Sincerely, Dennis Weatherford Executive Director Taking care offamilies and generations to come. 1542 South Bloomin .aton • Greencastle, IN 46135 • 765 - 653 -5121 Big Walnut Sports March 2002 - March 2003 Expense & Revenue report Subca tenor. Total Income Ca Oegori Concession Stand 379.00 Donation individual Soccer exdiange Total Ccnadcn Electric reimbursernerrt Girls Softball GYBaseball MABA Soccer Total Electric reimburs rent League Fees Guts Softball G(Baseball MABA Soccer Women's/Coed Softball Taal league Fees Omer Dn Other Dn - Unassigr>e i Total Other Income United Way Funds User Fees Girls Softball CYBaseball MABA Seer Taal User ors Taal Income Categories 50110 2050 70.50 14030 170.00 190.00 19230 692.60 is to tr rt al ffllia 11334 113.34 7,000.00 700.00 1,100.00 75.00 3,000.00 4,875.00 23,1 - 30.4} Expen� Categories 1,626.00 Administration F_zpertses 1,626.00 checks 2250 Corp� fees 10.00 P 0 Box 126.00 Postage 155.00 Admintrrratlon Expenses - Unassigned 39.00 Total Admmistadon Expenses 352.50 Bank Charges 62.18 Service merge 26.00 Total Bank Charges 26.00 Insurance Ins - Unassigned 1,626.00 Taal insurance 1,626.00 Misceltaneous 70.00 Park Mainbv nce E3ecb-,cal work 102.00 Equipment Repair or Parts 1,838.90 Garbage Re al 801.15 Lam Chem 43615 misc eRanexis 62.18 Moving and MainMnanoe Services 8,560.00 Toral ?arc Maintenance 11.300. ?8 Utility Ele,=ty 4,191.31 Fuel 800.00 2/28/03 Income vs. Spending 3/1/02 Through 2128/03 Subcate!g Total Water 862.96 Total Utility 5,854.27 Total Else Categories 19,729.25 Grand Total 3,40119 ® Big Walnut Sports Park Proposed Operating Budget Prepared by the Greencastle Park Director This proposed budget only addressed the maintenance operations of the park in its current condition, with minor improvements to the grass and grass /parking areas for aesthetics. This budget does not include any capital improvements during the 2004 season, but that is not to say we may address these in future budget requests. In preparation of this proposal, Big Walnut Sports Park will be maintained as another community park. A. Projected Revenues from League Leases $15,000.00 B. Projected Expenses 1) Full -time Maintenance Laborer $19,100.00 (Under Current Park Maintenance Supervisor) Benefits: • Longevity (Takes affect after 3 years) 0 • FICA (6.2 %) $ 1,184.20 • Medicare (1.45 %) $ 276.95 • PERF (3.25 %) S.�V)c Ow 5 620.75 • Health Insurances ($730.00 /month for family) * $ 8,760.00 • Lono Term Disability Insurance ($20 /month) $ 240.00 • Unemplovment Insurance 1 3c=t, ® 5 60.00 Total Benefits 511,141.90 Total for Full -time Maintenance Laborer $30,241.90 2) Part-time Laborer 6 -month position ❑ I person x 58.00 /hr x 40 hrs /wk x 26 weeks $ 8,320.00 • FICA (6.2 %) S 515.84 • Medicare (1.45 %) $ 120.64 • Unemployment Insurance $ 60.00 Total for Part-Time Maintenance Laborer 59,016.48 3) Maintenance & Equipment Expenses $30,000.00 • New Mower $ 9,000.00 • Utilities (water, sewer, electricity, gas, etc.) $ 7,600.00 • General Maintenance & Facility Repairs $13,400.00 4) Miscellaneous Expenses $5,000.00 Total 2004 Projected Expenses 574,258.33 C. Total Tax Asking 559,258.38 D. This proposal does not include the following items: 1. Current Budgeted Staff: a. I- FT Parks & Recreation Director b. 1- FT Assistant Director c. I- FT Park Maintenance Supervisor d. 2- Part-Time Seasonal Park Maintenance positions 2. Existing park maintenance equipment Putnam County Community Foundation, Inc. On Behalf of Bi Walnut Sports Park Report of Lilly Grant - January 1999 thru December 2000 Grant # 1998 1337 -000 Big Walnut Sports Park Jan 1, 1999 to Jan 1, 2000 to Grant Dec. 31, 1999 Dec. 31, 2000 Cumulative Grant Received 5 410,000.00 5410,000.00 5410,000.00 Expenses: Common Needs Bleachers - 1.00 7,879.60 7,880.60 10,000.00 Concession Stand & Restfoom Facilities 14,083.20 4,049.21 18,132.41 50,000.00 Equipment 22,912.00 12,199.60 35,111.60 25,000.00 Gravel/Parking lot 5,026.53 0.20 5,026.73 6,000.00 Lights 110,227.00 2,902.20 113,129.20 114,000.00 Total Common Needs ® League Needs Babe Ruth Dugouts, fence and installation 24,674.91 3,460.44 28,135.35 34,000.00 Football field - - 2 ,500.00 Little league field 18,559.00 2,761.00 21,320.00 25,000.00 Soccer goals and dugouts 10,344.60 101.88 10,446.48 20,000.00 Softball league field 26,515.59 ,421.35 29,936.94 25,000.00 Total league needs County expansion projects: 60,000.00 Town of Russellville 10,000.00 - 10,000.00 Reelsville Youth League 10,000.00 - 10,000.00 Fillmore Youth League 10,000.00 - 10,000.00 Belle Union Youth League 10,000.00 - 10,000.00 Town of Bainbridge 10,000.00 - 10,000.00 Roachdale Park Committee 10,000.00 - 10,000.00 Southern region land acquisition: 75,000.00 Cloverdale Community Youth League 75,000.00 - 75,000.00 PCCF manasenem fees 8.200.00 398.12 8598.12 0 S 375.543.83 S 37.173.60 5412,717."43 S ="4 1 6.500.00 H: BBryan`2002 Foundation InfoALilly 111 Financial Report for Big bValnut..zls ® CITY OF GREENCASTLE PARKS & RECREATION DEPARTMENT 2004 FISCAL YEAR BUDGET REQUEST (DRAFT #3) 0 CITY OF GREENCASTLE BOARD OF PARK COMMISSIONERS LESLIE HANSON,, PRESIDENT TIM TRIGG, VICE PRESIDENT BECKYHARLAN, MEMBER ME PARKS & RECREATION DIRECTOR ROD WEINSCHENK JUNE 5, 2003 401 Parks & Recreation Directors Salary Propose: $34,000 + $0 longevity (4% increase) History: 2003 $32,700.00 + $0 longevity 2002 $31,500.00 + $0 longevity 2001 $30,385.00 + $0 longevity 2000 $29,500.00 + $0 longevity 401.0130. Salaries -Full Time 1. Assistant Director's Salary Propose: $20,400 + $0 longevity (6.8% increase History: 2003 $19,100.00 +$0 longevity (FT) 2002 $4,952.21 Seasonal position 2001 $4,003.93 Seasonal position 2000 $4,130.00 Seasonal position 1999 $4,200.00 Seasonal position 1998 $3,066.00 Seasonal position 2. Park Maintenance Supervisor's Salary Propose: $21,000 + $0 longevity (4 %= $805.00) History: 2003 $20,100.00 + $0 longevity 2002 $19,300.00 + $0 longevity 2001 $19,100.00 +$0 longevity 3. Park Maintenance Laborer's Salary (BWSP) Propose: $19,100/yr + $0 longevity 401.0140. Salaries - Part Time: Park Maintenance 1. Park Maintenance Laborers - 6 -month positions Current: 1 @ $8.00/hr x 1,040 = $8,320.00 Propose:2 @ $8.501hrx1,040 hrs= $17,680.00 ` Iadditional position due to BWSP 2. Park Maintenance Laborer- 3 month position Current: 1 @ $8.00/hr x 480 hs = $3,840.00 Propose: Dropping position (- 3,840.00) Complete Line History: 2002 $6,098.97 2001 $1,084.13 2000 $7,213.97 1999 $7,469.37 1998 $14,803.50 401.0150. Salaries - Part Time Aquati cs_Manaoement 1. Aquatics Manager's wages Propose: 1 Manager@ $10.25/hrx20 wks x 45 hrs/wk = $9225.00 History: 2003 $10.001hr = $9,000.00 /yr 2002 $9.50/hr= $8,550.00 2. Assistant Manager's wages Propose: 1 Assistant Manager @ $9.00/hr x 18 wks x 35 hrs/wk = $5,670.00 History: 2003 $8.75/hr = $5,513.00 2002 $8.50/hr = $5,355.00 '03 39,200 11.950 20,235 '04 60,500 17,680 20,800 21,300 5,730 565 BUDGETED jP El 11 3. Concession Managers wages Propose: 1 Concession Manager (w /Lifeguard Certification) @ $9.00 /hr x 18 wks x 35 hrs/wk = $5,670.00 History:2003 $6.75/hr= $5,513.00 2002 $8.50/hr = $5,355.00 Complete Line History: 2002 $14,821.05 2001 $15,048.60 2000 $11,811.89 1999 $ 9,303.98 1998 $10,786.09 401.0160. Salaries - Part Time Lffecuards Currently: w /out WSJ ce $7.50, 7.55, 7.60/hr w/WSI cert. $8.25, 8:30, 8.351hr Propose: Same wages for 2004 History: 2002 $54,103.51 2001 $65,860.59 2000 $56,204.37 1999 $42,051.85 1998 $43,640.28 401.0170. Salaries - Part Time Admissions/Concessions Currently: $6.50, 6.55, 6.60/hour Propose: Same wages History: 2002 $17,547.10 2001 $11,404.11 2000 $25,793.49 1999 $22,866.73 1998 $17,648.45 401.0180. Salaries -Part Time Instructors S.P.A.R.K., Tennis & other PT recreation program personnel. Move from contract labor due to the definition of "employee" Currently: SPARK 6 @ $7.00 /x 90 firs = $3,780.00 Tennis 1 Instructor@ $7.50/hrx3O hrs. _ $225.00 1 Ass't @ $7.25/hrx 30 firs = _ $217.50 Misc. $777.50 Propose: SPARK 7 @ $7.25/x 90 firs = $4,567.50 Art-n -Craft Instructor (SPARK, July 4th crafts, Tot Days @ $10.00/hrx 120 hours = $1200.00 Tennis 1 Instructor@ $8.001hrx30 hrs. _ $240.00 1 Asst @ $7.50 /hr x 30 firs = _ $225.00 History: 2002 $5,148.13 2001 $4,646.50 2000 $4,600.00 1999 $2,800.00 1998 $2,200.00 CURRENT ' PROPOSED I DIFFER 69,000 1 $ 65,000 1 $ 25,000 Is 21,000 1 $ 5,000 1 $ 6,300 1 $ (4,000) 1,300 '`cial' 401.0190. Overtime Propose: Increase due to Ass't Director & BWSP CURRENT PROPOSED DIFFER Commercial printing of fliers, season passes & $ 1,500 $ 4,500 $ 3,000 421.0500. History: 2002 $2,806.04 History: 2002 $1,114.44 2001 $1,259.27 2000 $129.34 - 2001 $1,642.18 1998 $884.83 422.0210. Gas & Oil On 6/4/03, board moved $300 from BWSP budget 404.0100. FICA /Medicare $ 15,300 $ 17,900 $ 2,600 History: 2002 $11,605.28 1998 $ 884.83 422.0230. Tires & Tubes History: 2002 $ 1,395.64 2001 $10,861.41 2000 $1,105.98 1999 $ 133.95 1998 $ 276.40 404.0300. Retirement/PERF $ 2,570 $ 3,000 $ 430 History: 2002 $1,1,212.04 2001 $1,643.26 404.0400. Unemployment $ 2,500 $ 2,000 $ (500) Hi story: 2002 $561.50 2001 $502.10 404.0500. Health Insurance $ 10,000 $ 17,500 $ 7,500 History: 2002 $4,035.39 2001 $0 404.0600. Life Insurance $ _ $ _ $ 404.1100. Employee Benefit - Other $ _ $ _ $ 2045 -00 - SUPPLIES 421.0200. Printing Commercial printing of fliers, season passes & Promotional materials. Ex: 2002 passes = $260 History: 2002 $206.00 421.0500. Office Supplies History: 2002 $1,114.44 2001 $1,259.27 2000 $129.34 - 1999 $570.58 1998 $884.83 422.0210. Gas & Oil On 6/4/03, board moved $300 from BWSP budget to general budget History: 2002 $1,550.45 2001 $1,721.47 2000 $1,105.98 1999 $1,062.68 1998 $ 884.83 422.0230. Tires & Tubes History: 2002 $ 1,395.64 2001 $ 405.72 2000 $1,105.98 1999 $ 133.95 1998 $ 276.40 1,0001 $ 1,000 1 $ 1,400 1,6001 $ 1,900 1 $ 300 500 $ 1,000 $ 500 LA 4 422.0401. Chemical Supplies Mainly pool chemicals. Decrease due to closely UUHRENT 14,500 PROPOSED DIFFER $ 10,000 $ (4,500; monitoring pool chemistry and proper chemical use. History: 2002 $ 8,860.19 2001 $ 5,797.12 2000 $14,320.33 1999 $15,765.35 1998 $13,218.24 422.0402. Start Up/Winterization 3,000 $ 2,500 $ (500) Opening and closing pool for the season History: 2002 $1,940.20 2001 $1,487.31 2000 $1,640.65 1999 $2,451.35 1998 $1,655.66 422.0403. Recreation Supplies 12,000 $ 12,000 $ SPARK, Tot Days, Tennis Lesson, Annual July 4th 5K Road Run, July 4th crafts & games, and adult tennis league. This line will fund new programs created by new Assistant Director, ex: Hobby & Sports Card Show, Hershey Track Meet, Ginger- bread House and Preschool arts -n -craft program. History: 2002 $ 1,426.91 2001 $ 2,433.20 2000 $11,774.23 1999 $ 8,519.65 1998 $ 7,581.98 422.0404. Concession Supplies 20,000 $ 20,000 $ Aquatic Center Concession supplies for resale History: 2002 $18,627.16 2001 $16,639.56 2000 $18,397.03 1999 $17,176.61 1998 $ 7,581.98 422.0405, First Aid Supplies 2,500 $ 2,000 $ (500) Investigate Automated Extemal Difibrillator (AED) since rrfeguards are being trained to use them. Estimated cost $1,500 - 2,500. History: 2002 $50.17 2001 $20.41 2000$85.85 1999$0 1998 $388.40 423.0124. Resurface Streets 1,500 $ 2,000 $ 500 Parking lot for park office & maintenance building History: 2002, 2001, 2000, 1999, 1998 $0 423.0200. Repair Parts History: 2002 $9,303.70 2001 $7,491.05 2000 $5,688.52 1999 $3,889.85 1998 $1,810.35 423.0201. Playqround Parts Maintenance of existing playgrounds, fall zone safety materials, and new playground structures History: 2002 $14,592.39 2001 $ 1,126.47 2000$ 0 1999$ 18.45 1998$ 2,500.00 429.0000. General Supplies On 6/4103, board set to absorb $10,300 from BWSP budget to general budget History: 2002 $11,267.89 2001 $11,895.96 2000 $ 5,971.06 1999 $ 9,192.29 1998 $ 7,724.55 429.0100. Trees Purchase and spade in larger instant shade trees possibly at Maple Berry Park. History: 2002 $1,355.83 2001 $0 2000 $386.25 1999$0 1998 $358.51 204-5-00-0 431.0506 431.0508. 431.0510. 431.0511 PROPOSED 8,000 $ 8,000 1 $ 5,000 DIFFER $ 1,000 13,0001 $ 23,300 1 $ 10,300 1 1,500 $ 500 1 6. THEIR SERVICES AND CHARGES Tree & Stump Removal 1,500 $ 1,000 $ (500) History: 2002 $0 2001 $290.00 2000$0 1999 $3,730.00 1998$57.35 Alarm Services 1,200 $ 1,000 $ (200) Monthly ADT alarm service for aquatic center. History: 2002 $ 810.36 2001 $1,022.11 Market Master 600 $ 600 $ - Farmer's Market Attendee's contract wage Instructors 0 $ _ $ _ Move to 190's due to definition of "employee" L Lim 0 431.0512. Officials Future program officials; ex: Adult Volleyball Lge History: 2002, 2001, 2000, 1999, 1998 $0 431.5013. Sports /Concert Series History: 2002, 2001, 2000, 1999, 1998 $0 432.0400. Travel & Training History: 2002 $1,927.83 2001 $889.36 2000 $320.00 1999 $415.00 1998 $585.00 432.0400. Telephone & Inte Services History: 2002 $3,939.02 2001 $3,587.92 2000 $3,356.71 1999 $2,730.74 1998 $2,015.24 432.0500. Pay Phone Repairs History: 2002 $0 2001 $ 98.12 2000 $202.95 1999 $393.12 1998 $365.16 0 433.0100. Advertising Advertise programs & "Help Wanted" ads. History: 2002 $707.00 2001 $863.95 2000 $588.75 1999 $556.81 1998 $365.16 434.0200. Insurance May increase due to skatepark. On 6/4/03 the board moved $3,000 insurance from BWSP budget to general budget History: 2002 $17,954.00 2001 $17,503.00 2000$ 0 1999$ 22.00 1998$ 8,464.88 435.0100. Electric Utility Includes aquatic center, ballfield, shelters, band - shell, restrooms, tennis courts, park house & administration /maintenance buildings. History: 2002 $10,639.80 2001 $11,211.36 2000 $11,040.43 1999 $12,854.85 0 1998 $11,357.89 PROPOSED 1,000 $ 500 1,000 $ 500 2,0001 $ 2,000 DIFFER $ (500) $ (500) 3,9001 $ 4,100 1 $ 200 $ 200 1 $ ( 1 1,000 $ 1,000 1 $ - $ 23,000 1 $ 3,000 19,5001 $ 14,000 1 $ 435.0300. Gas Heat Aquatic center, restrooms, park house & admin. maintenance building. History: 2002 $1,763.92 2001 $1,811.86 2000 $1,427.23 1999 $1,299.67 1998 $1,624.77 435.0400. Water &Sewer Aquatic center, restrooms, park house & admin. maintenance building. History: 2002 $10,975.71 2001 $ 7,341.58 2000 $ 9,035.62 1999 $ 5,339.64 1998 $ 6,721.01 436.0100. Facilities Maintenance On 6/4/03, board moved $1,500 from BWSP budget to general budget History: 2002 $19,606.22 2001 $15,667.49 2000 $19,279.32 1999 $18,828.00 1998 $20,570.67 436.0101. Shelter Maintenance On 6/4/03, board moved $400 request from BWSP request to History: 2002 $ 0 2001 $2,807.50 2000 $ 140.00 1999 $1,939.15 1998$ 0 436.0300, Street Materials H story: 2002 $115.06 2001$ 14.78 2000$ 0 1999 $138.72 1998$ 0 436.0500. Park House History: 2002 $1,273.07 2001 $3,021.25 • new sewer line and new upstairs bathroom floor & wall 2000 $8,279.99 ' new roof 1999 $3,730.00 1998$ 57.35 437.0200. Equipment Rentals History: 2002 $0 2001 $116.09 2000,1999,1998 $0 PROPOSED I DIFFER 3,300 $ 2,300 1 $ ( 1,000; 13,000 1 $ (1 20,0001 $ 2,800 1 $ 1,000 1 $ 750 1 $ 1,000 1 $ 21,500 1 $ 1,500 2,200 1$ 500 1 $ (500) 750 1 $ 500 1 $ n U 1 ,'.M1J 437.0501. Uniform Supplies Land Acquisition History: 2002 $1,473.31 History: 2002, 2001$0 2001 $2,049.14 Office Furniture 2000 $2,280.88 History 2002 $ 3,775.00 Purchased copier 1999 $2,383.71 Deck Furniture 1998 $2,218.24 438.0102. Pickup Truck/Equipment - Principal 438.0202. Pickup Truck - Interest 439.0101. Medical Services ComouterUpgrade Hepatitus B Vaccine & other medical services Purchase of additional computer & update virus History' $0 protection program. 2001 $ 862.00 History: 2002 $954.97 2000 $4,097.43 2001 $379.00 1999 $1,229.66 1998$ 64.17 439.0400. Premiums on Bonds History. 2002 $131.50 2001 $ 72.00 2000$ 94.04 1999 $104.44 1998$ 72.00 439.0800. Memberships History. 2002 $815.00 ® 2001 $410.00 2000 $320.00 1999 $415.00 1998 $585.00 2d3 -00- CAPITAL OUTLAY 441.0000. Land Acquisition History: 2002, 2001$0 444.0100. Office Furniture History 2002 $ 3,775.00 Purchased copier 444.0101. Deck Furniture Purchase 12 chaise lounges from "in The Swim" catalog @ $2,099.88 - History: 2002 $2,036.88 444.0300. ComouterUpgrade Purchase of additional computer & update virus protection program. History: 2002 $954.97 2001 $379.00 CURRENT $ 3,200 PROPOSED $ 2,500 DIFFER $ (700) $ 10,000 1 $ 10,000 $ $ 1,300 $ 1,000 $ (31 $ 1001$ 1001$ $ 600 1 $ 800 1 $ 200 $ 3,000 $ $ 2,100 $ $ 500 $ 1,000 $ (2,000; 2,100 $ - 2,000 $ 1,500 O 444.0500. BBC Grills/Picnic Tables Begin rotation of new tables into park shelters & Maple Berry Park. 449.0000. Non - Reverting Capital Transfer Transfer to Capital Non - Reverting: Aquatic Center to replace roof on bathhouse and toward future Mini-Golf / Bocce Ball area to the north of aquatic center to increase rec. activities and create new revenue source. Strictly a putting green course constructed of concrete & indoor /outdoor carpet (estimate $20,000). 204-5 - MISCELLANEOUS /OTHER 452.0000. Transfer of Funds 459.0000. Miscellaneous Disbursement/Refunds History: 2002 $405.00 2001 $270.00 459.0010. Sales Tax History: 2002 $1,613.40 2001 $1,287.31 2000 $4,097.43 1999 $1,229.66 1998$ 64.17 CURRENT PROPOSED DIFFER BUDGETED $ - 1,500 I $ 1,500 I $ - $ 10,000 I $ 5,275 I $ ( 4,725) $ 4,000 1 $ 2,000 1 $ Is 0 422.0210. BIG WALNUT SPORTS PARK OPERATIONS & MAINTENANCE EDIT FUNDING Gas & Oil BUDGET CURRENT PROPOSED DIFFER $ $ 900 $ 900 On 6/4/03 board decreased from $1,200 to $900 moving to general budget 429.0000. General Supplies $ $ $ On 614103, board dropped request for $10,300 & moved it to general budget 434.0200. Insurance(s) $ $ $ On 6/4/03, board dropped request for $3,000 & moved it to general budget 435.0100. Utilities $ $ 7,600 $ 7,600 1. Electric 2. Gas (Heat) 3. Water &Sewer 436.0101. Shelter Maintenance $ $ $ On 6/4/03, board dropped request for $400 & moved it to general budget 436.0300. Street Materials $ - $ 500 $ 500 436.0100, Facilities Maintenance $ $ 1,500 $ 1,500 On 614103, board dropped request for $3,000 to 0 $1,500, placing rest in general budget 438.0102. Equipment: New Riding Lawn Mower $ 9,000 $ 9,000 4035 -00 - 436.0500. 452.0000. 459.0000. TOTAL PAF NARK NON -REVERTING CAPITAL CURRENT PROPOSED DIFFER BUDGETED Other Services & Charges Aquatic Center Repairs $ 35,000 $ 45,000 $ 10,000 Total Other Services & Charges $ 35,000 $ 45,000 $ 10,000 Miscellaneous /Other Transfer of Funds $ $ $ Miscellaneous Disbursements $ - $ - $ - Total Miscellaneous /Other $ _ $ _ $ _ JC NON - REVERTING CAPITAL $ 35,000 $ 45,000 $ 10,000 I41 C 211 PARK NON - REVERTING BASKETBALL 211472 Basketball Program Fees $ 10,500 2002 Actual: $10,922.00 2001 Actual: $ 2000 Actual: $11,325.00 1999 Actual: $7,825.00 FUND 211475 Candy Sales - Basketball $ _ 2002 Actual: $0 2001 Actual: $0 2000 Actual: $0 1999 Actual: $12,706.00 TOTAL PARK NON - REVERTING BASKETBALL $ 10,500 212 PARK NON - REVERTING SOFTBALL 212472 Softball Program Fees $ 11,000 Propose: We may be receiving the Putnam Coutny Men's Softball League in 2004, and for - see an estimated $8,500 in additional revenues 2002 Actual: $3,500 2001 Actual: $ 2000 Actual: $2,600.00 1999 Actual: $1,670.00 212475 Softball Concessions $ 4,500 2002 Actual: $5395.70 2001 Actual: $ 2000 Actual: $974.60 1999 Actual: $1,150.70 TOTAL PARK NON - REVERTING SOFTBALL $ 15,500 2115 -00 - PARK NON - REVERTING BASKETBALL BUDGEI CURRENT PROPOSED DIFFER Personnel Services 401.0110. Salaries - Basketball Director $ 5,000 $ 5,000 $ 404.0100. FICA/Medicare $ 400 $ 400 $ Supplies 429.0000. BB NR General Operating Expenses $ 14,000 $ 14,000 $ Total Su lies $ 14,000 $ 14,000 $ Other Services & Charges 431.0512. BB NR Basketball Officials $ 3,000 $ 3,000 $ 433.0000. BB NR printing & Advertising $ 1,000 $ 1,000 $ Miscellaneous /Other 452.0000. Transfer of Funds $ $ $ 459.0000. Miscellaneous Disbursements $ _ $ _ $ Total Miscella /Other $ _ g _ It BUDGETEDI A 212-6-00 422.0404. 429.0100. 431.0512. 433.0100. 452.0000. 459.0000. TOTAL PA PARK NON - REVERTING SOFTBALL CURRENT PROPOSED DIFFER BUDGETED Supplies Softball Concessions $ 3,000 $ 3,100 $ 100 General Operating Expenses $ 10,000 $ 10,000 $ - Total Supplies $ 13,000 $ 13,100 $ 100 Other Services & Charges Softball Officials $ 5,000 $ 4,900 $ (100) Printing d Adverfising $ 1,000 $ 1,000 Total Other Services & Charges $ 6,000 $ 5,900 $ 100 Miscellaneous /Other Transfer of Funds $ $ $ Miscellaneous Disbursements $ - $ - $ - Total Miscellaneous /Others $ $ $ - PAR NON -REVERTING SOFTBALL $ 19,000 $ 19,000 $ - 204 PARKS & RECREATION REVENUES 202 204110 Park Property Taxes 2000 Actual: $206,666.58 1999 Actual: $256,281.36 3209 204121 Park Fit (Financial Institutions) 2000 Actual: $3,971.00 1999 Actual: $4,049.58 2601 204122 Park Excise Tax 2000 Actual: $12,628.12 1999 Actual: $23,234.60 2707 204219 Park Farmers Market Permits 2000 Actual: $219.00 1999 Actual: $246.00 204471 Park Shelter Reservations 2000 Actual: $2,575.00 1999 Actual: $2,445.00 204472 Park Program Fees 2602 Propose adding a few new programs thus increase in revenues; ex: Model rail class, Flag football, etc. 2000 Actual: $1,316.00 • Tennis Lessons $295.00 2707 ' Sk RuNwalk: $440.00 • Trail of Fear. $531.00 1999 Actual: $1,523.00 - 2604 204473 Park Pool Receipts 2000 Actual: $45,622.95 1999 Actual: $54,037.00 2291 204474 Park Swim Lessons 2000 Actual: $5,930.00 1999 Actual: $5,830.00 .2604 204475 Park Concessions 2000 Actual: $23,514.16 1999 Actual: $24,133.48 5103 204477 Park Lockers 2000 Actual: $396.00 1999 Actual: $460.00 CURRENT PROPOSED $ 312,171 $ 352,224 $ 3,970 $ 3,970 $ 24,000 $ 24,000 1 $ 200 $ 2,800 $ 1,500 $ 50 $ 2,500 $ 2,000 DIFFER $ 39, $ (300) $ 500 $ 50,000 $ 50,000 $ - $ 5,000 $ 5,500 $ 500 $ 15,000 $ 20,000 $ 5,000 $ - $ 400 $ 400 C NP] 13 ® 2711 204477 Softball Concessions 2000 Actual: $0 1999 Actual: $0 2711 204913 Park Insurance Reimbursement 2000 Actual: $0 1999 Actual: $0 5206 204914 Park Pay Phone Reimbursement 2000 Actual: $0 1999 Actual: $332.02 5401 204915 Park Reimbursement 2000 Actual: $742.97 1999 Actual: $652.80 5600 204925 Park Transfer of Funds 2000 Actual: $0 1999 Actual: $3,788.00 v n� rhn [U4`J4u YarK I emDOrarV Loan 2000 Actual: $0 1999 Actual: $0 204960 Park Refund 2000 Actual: $276.31 1999 Actual: $439.65 ® 2000 Actual: $303,858.41 1999 Actual: $377,452.49 FUND 2707 2604 $ 400 $ 415,041 $ $ 300 $ 461,094 $ (100) $ 36,053 City of Greencastle, IN YroDosed E01 Ylan- Lralt " / /1S7Luu.3 Project 2004 2005 2006 2007 a Edit Bond Repayment for Relocation of City Hall $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 50,000.00 $ 200,000.00 b Franklin Phase 3 Design (Arlington to Indianapolis) $ 50,000.00 $ 50,000.00 c Franklin Phase 3 Construction $ 225,000.00 $ 225,000.00 d Albin Pond Roadway Phase 1 Design $ 50,000.00 $ 50,000.00 e Albin Pond Roadway Phase 1 Construction $ 230,000.00 $ 230,000.00 f Albin Pond Roadway Phase 2 Design $ 50,000.00 $ 50,000.00 g Main Street Greencastle funding $ 20,000.00 $ 20,000.00 $ 20,000.00 $ 20,000.00 $ 80,000.00 h Indianapolis Road Design $ 125,000.00 $ 25,000.00 $ 25,000.00 $ 25,000.00 $ 200,000.00 i Indianapolis Road Land Acquisition $ 100,000.00 $ 50,000.00 $ 150,000.00 i Big Walnut Sports Park Operating $ 20,000.00 $ 20,000.00 $ 20,000.00 $ 60,000.00 k Away Home Shelter $10,000.00 $10,000.00 $10,000.00 $ 30,000.00 EDIT Projects to be completed or started in 2003 Columbia & Franklin Street Construction $ Columbia Street Parking Lot Construction $ Columbia Street Parking Lot Drainage $ - Wahiut & Indiana Parking Lot $ 75,000.00 $ 75,000.00 Albin Pond Pathway $ - Ma le Berry Park $ Yearly Totals: $ 350,000.00 $ 350,000.00 $ 275,000.00 $ 425,000.00 Yearly Budget: $ 350,000.00 $ 350,000.00 $ 350,000.00 $ 350,000.00 Yearly Difference: $ - $ - $ ( 75,000.00) $ 75,000.00 Running Difference: $ - $ - $ ( 75,000.00) $ - IQ 10 $ 1,400,000.00 $ 1,400,000.00 H