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Home My Public Portal AboutSupporting DocumentsINTER -OFFICE MEMORANDUM TOWN OF GULF STREAM, FLORIDA OFFICE OF THE TOWN CLERK Rita L. Taylor TO: MEMO TO FILE DATE: 8-11-10 RE: Audit Agreements Refer to Letter of Understanding dated May 20, 2005 wherein the first paragraph shows an option to extend the contract for the years ended 2008, 2009 and 2010. This agreement was signed by all parties on 6-10-05 making this a valid option. The Town has been paying Nowlen, Holt & Miner for these services continually since 6-10-05 which indicates that the option has been used continually since 6-10-05. Copies of the invoices that have been paid to prove this are made a part of this file. The invoices cover the years 2008, 2009 and 2010. Invoices prior to these years have been disposed of under the records retention schedule but could be found in the General Ledger if necessary. We also have the actual audit document for each of these years since the date of the contract to prove this work was done each year by Nowlen, Holt & Miner. Town of Gulf Stream 100 Sea Road Gulf Stream, FL 33483 NOWLEN, HOLT & MINER, P.A. CERTIFIED PUBLIC ACCOUNTANTS WEST PALM BEACH OFFICE 215 FIFTH STREET, SUITE 200 POST OFFICE BOX 347 WEST PALM BEACH, FLORIDA 334020347 TELEPHONE (561) 659-3060 FAX (561) 835-0628 May 11, 2010 EVERETT a NOWLEN (193a-0994), CPA EDWARD T HOLT, CPA WILLIAM a MINER. CPA ROBERT W. HENDRIX, JR., CPA JANET R. BARICEVICH, CPA KATHLEEN A. MINER, CPA TERRY L MORTON, JR., CPA N. RONALD BENNETF, CPA J MICHAEL STEVENS, CPA DANIEL A. KIRCHMAN, CPA ALEXIA D. VARGA. CPA BRIAN J. BRESCIA, CFP, CPA KARA 0. PETERSON, CPA BELLE GLADE OFFICE 333 S. E. 2nd STREET POST OFFICE BOC 336 BELLE GLADE, FLORIDA 33430.0338 TELEPHONE (561) 9965612 FAX (561) 996.6246 13956 Due Date: 05/21/10 Invoice #: 28534 For professional services rendered through April 30, 2010 regarding: - Final billing for the annual audit for the year ended September 30, 2009 TOTAL AMOUNT DUE PAYNI N o APPROVED F _raTE i THANK YOU FOR THE OPPORTUNITY TO SERVE YOU! A finance charge on past due accounts will be calculated at a rate of 1',.% per month for an annual percentage rate of 15%P NH I&M Town of Gulf Stream 100 Sea Road Gulf Stream, FL 33483 NOWLEN, HOLT & MINER, P.A. CERTIFIED PUBLIC ACCOUNTANTS EVERETT a NOWLEN (1930-1984), CPA f EDWARD T. HOLE CPA March 12, 2010 "RA O PETERSON, CPA BELLE GLADE OFFICE 333 S. E. 2nd STREET POST OFFICE BOX 330 BELLE GLADE, FLORIDA 33430-0338 TELEPHONE (561) 9965612 FAX (561) 996-6248 13956 Due Date: 03/22/10 Invoice #: 27921 For professional services rendered through February 28, 2010 regarding: - Progresa billing for the annual audit for the year ended September 30, 2009 TOTAL AMOUNT DUE �y �, f A. 0 AMT. 000. 00 BY DATE 3 I8 /4 OBLIGATION #_ _ZCq -�2� CK. # THANK YOU FOR THE OPPORTUNITY TO SERVE YOU! A finance charge on past due accounts will be calculated at a rate of 1%% per month for an annual percentage rate Of 15% WILLIAM B. MINES. CPA ROBEW W HENDRIX JR., CPA WEST PALM BEACH OFFICE 3 11 JANET R. MRIC61CH: CPA 215 FIFTH STREET, SURE 200 POST OFFICE BOX 347 V WEST PALM BEACH, FLORIDA 33402-0347 TELEPHONE (56 1) 659-3060 FAX (561) 835-0628 KATHLEEN A. MINER, CPA TERRY L MORTON, JR, CPA N. RONALD SENNET7 CPA J MICHAEL STEVENS, CPA DANIEL A. NIRCHMAN, CPA ALEXIA G. VARGA, CM BRIAN J. BRESCIA. CFW. CPA March 12, 2010 "RA O PETERSON, CPA BELLE GLADE OFFICE 333 S. E. 2nd STREET POST OFFICE BOX 330 BELLE GLADE, FLORIDA 33430-0338 TELEPHONE (561) 9965612 FAX (561) 996-6248 13956 Due Date: 03/22/10 Invoice #: 27921 For professional services rendered through February 28, 2010 regarding: - Progresa billing for the annual audit for the year ended September 30, 2009 TOTAL AMOUNT DUE �y �, f A. 0 AMT. 000. 00 BY DATE 3 I8 /4 OBLIGATION #_ _ZCq -�2� CK. # THANK YOU FOR THE OPPORTUNITY TO SERVE YOU! A finance charge on past due accounts will be calculated at a rate of 1%% per month for an annual percentage rate Of 15% INH &M Town of Gulf Stream 100 Sea Road Gulf Stream, FL 33483 NOWLEN, HOLT & MINER, P.A. CERTIFIED PUBLIC ACCOUNTANTS I lV WEST PALM BEACH OFFICE 215 FIFTH STREET, SUITE 200 POST OFFICE BOX 347 WEST PALM BEACH. FLORIDA 33402.0347 TELEPHONE (561) 659-3060 FAX (561) 835.0528 February 8, 2010 EVERE T B NOWLEN 1193049841. CPA EDWARD T. HOLT, CPA WILLIAM B. MINER, CPA ROBERT W. HENDRIX, JR., CM JANET R. BARICEVICH, CM XATHLEEN A. MINER, CPA TERRY L MORTON, JR.. CPA N. RONALD 81 N14 T, CM J. MICHAEL STEVENS. CPA DANIEL A. RIRCHMAN, CPA ALEXIA O. VARGA. CPA BRIAN J. BRESCIA. CF . CPA "RA a PETERSON, CPA BELLE GLADE OFFICE 333 S E. 2nn STREET POST OFFICE BOX 33B BELLE GLADE, FLORIDA 33430.0338 TELEPHONE (561) 996.5612 FAX (561) 9966248 Due Date: 02/18/10 Invoice #: 27672 For professional services rendered through January 31, 2010 regarding: - Progress billing for the annual audit for the year ended September 30, 2009 TOTAL AMOUNT DUE $3.200.00 13956 PAY:±4:-kVT APPROVr:v t:IT, THANK YOU FOR THE OPPORTUNITY TO SERVE YOU! A finance charge on past due accounts will he calculated at a rate of 14,% per month for an annual percentage rate of 15%P NH I &M Town of Gulf Stream 100 Sea Road Gulf Stream, FL 33483 NOWLEN, HOLT & MINER, P.A. CERTIFIED PUBLIC ACCOUNTANTS WEST PALM BEACH OFFICE 215 FIFTH STREET, SUITE 200 / POST OFFICE BOX 347 WEST PALM BEACH, FLORIDA 33402-0347 TELEPHONE (561) 6593060 FAX (561) 835-0628 /I December 9, 2009 EVERETT B. NOM -EN (1 W0.JN4 E�. CPA DNARD T. HOL CPA WIWAM B. MINER, CPA ROBERT W. HENDRIX, JR., CM 4ANET R. BARICEVICH, CPA KATHLEEN A. MINER CPA ROBERTW. HELMREIDH, GPA TERRY L. MDRTON, JR.. CFA N. RONALD BENNETr, CPA J. MICHAEL STEVENS, CM DANIEL A. RIRCHMAN, CM ALEXIA G. VARGA. CM BRIAN J. BRESCIA. PFS. CM BELLE GLADE OFFICE 333 S. E. and STREET POST OFFICE BOX 338 BELLE GLADE, FLORIDA 334300338 TELEPHONE (561) 9965612 FAX (561) 9966248 13956 Due Date: 12/19/09 Invoice #: 27416 For professional services rendered through November 30, 2009 regarding: - Progress -billing for the annual audit for the year ended September 30, 2009 TOTAL AMOUNT DUE TOWN OF GULF -'Y PA`:'I'++aL NT APPR0.':r D OD 4 If 8Y _ DATE i 1 08LIGATI0N # ,80e -C6? CK. # THANK YOU FOR THE OPPORTUNITY TO SERVE YOU! A finance charge on past due accounts will be calculated at a rate of I',.% per month for an annual percentage rate of 15% +NH Town of Gulf Stream 100 Sea Road Gulf Stream, FL 33483 NOWLEN, HOLT & MINER, P.A. CERTIFIED PUBLIC ACCOUNTANTS WEST PALM BEACH OFFICE 215 FIFTH STREET, SUITE 200 POST OFFICE BOX 347 WEST PALM BEACH. FLORIDA 33402-0347 TELEPHONE (561) 659-3060 FAX (561) 835-0628 e7 L July 10, 2009 EVEREfT B. NOWLEN (19]61 BBC1, CPA EDWARD T HOLT, CPA WILLIAM B. MINER' LPA ROBERTIM HENDRIX, JR., CPA JANET R SARICEVICH, CPA I HLEEN A. MINER, CRA ROBERT W. HELMREICH, CPA TERRY L. MORTON, JR., CPA N. RONALD BENNETT, CPA J. MICHAEL STEVENS, CPA DANIEL A. KIRCHMAN, CPA ALEXIA G. VARGA, CPA BRIAN J. BRESCIA, PFS, CPA BELLE GLADE OFFICE 333 S. E. 2ne STREET POST OFFICE BOX 338 BELLE GLADE, FLORIDA 33430-0338 TELEPHONE (561) 996.5612 FAX (561) 9966248 IILYi14 Due Date: 07/20/09 Invoice #: 26493 For professional services rendered through June 30, 2009 regarding: Final billing for the annual audit for the year ended September 30, 2008 TOTAL AMOUNT DUE 4 5 0 TOWN OF GULF STRF- AFA PAYMENT,4PPROVED AAI'T, SO.O O EY DATE i(b d OBLISATION # THANK YOU FOR THE OPPORTUNITY TO SERVE YOU! A finance charge on past due accounts will be calculated at a rate of 1',.% per month for an annual percentage rate of 15% NN Town of Gulf Stream 100 Sea Road Gulf Stream, FL 33483 NOWLEN, HOLT & MINER, P.A. CERTIFIED PUBLIC ACCOUNTANTS WEST PALM BEACH OFFICE 215 FIFTH STREET, SUITE 210 /CJS POST OFFICE BOX 347 WEST PALM BEACH, FLORIDA 334024)347 TELEPHONE (561) 659-3060 FAX (561) 8354628 May 21, 2009 EVERETT B. NOWLEN I1Bab1BB41, CPA EDWARD T. HOLt, CPA WILLIAM B. MINER, CPA ROBERT W. HENORIX, in, GPA JANET R. BARICEVICH,, CPA KATHLEEN A. MINER, CPA ROBERT W. HELMHEICH, CPA TERRY L MORTON, JR., CPA N. RONALD BENNETT, CPA J. MICHAEL STEVENS, CPA DANIEL A. KIRCHMAN, CPA ALEXIA G. VARGA. CPA BRIAN J. BRESCIA, PFS, CPA BELLE GIADE OFFICE 333 S. E. 2nd STREET POST OFFICE BOX 338 BELLE GLADE, FLORIDA 33430-0338 TELEPHONE (561) 996.5612 FAX (561) 996.6248 13956 Due Date: 05/31/09 Invoice #: 26202 For professional services rendered through April 30, 2009 regarding: - Progress• billing for the annual audit for the year ended September 30, 2008 TOTAL AMOUNT DUE 2 000.00 TOWN OF GULF STREAM PAWENT APPROVED AMT. 000 .00 BY 6 DATES 0 OBLIGATION DATE O THANK YOU FOR THE OPPORTUNITY TO SERVE YOU! A finance Charge on past due accounts will be calculated at a Late of I ,% per month for an annual percentage rate of 15% Town of Gulf Stream 100 Sea Road Gulf Stream, FL 33483 NOWLEN, HOLT & MINER, P.A. CERTIFIED PUBUC ACCCRIWANTS WEST PALM BEACH OFFICE 215 FIFTH STREET, SUITE 200 POST OFFICE BOX 347 WEST' PALM BEACH, FLORIDA 33402-0347 TELEPHONE (561) 659-3060 FAX (561) 835-0629 April 8, 2009 EVERER B. NOATEN (18�PIBa41, CM EOMMOT.INER Cm WW. HE B. MINER, CPA ROBERT W.. SMUCINJR., CPA JMET R. aMICEVM:H, CPA a UZEN A MINER, CM ROBERT W. HELMREICH, CW TERRY L MORTON, JR., CM N. RONALD BENNM. CM 1 I J. MICHAEL SI ENS, CM ,} pMIEL A.XIRCARSA ,CM v AJ. BRESIA . PFS, CM ' Bfl6W J. BREBCIA, PFB, CM BELLE GLADE OFFICE 333 S. E. 21M STREET POST OFFICE BOX 338 BELLE GLADE, FLORIDA 334300338 TELEPHONE (881) 89&5812 FAX (561) 896-6248 13956 Due Date: 04/18/09 Invoice #: 25870 For professional services rendered through March 31, 2009 regarding: - Progress billing for the annual audit for the year ended September 30, 2008 TOTAL AMOUNT DUE 2 100.00 TOWN OF G11)L!- `p IJP t'i:ll PAYI4` T APPROVED AMT. TDO. O v BY DATE O OBLIGATION # CK. THANK YOU FOR THE OPPORTUNITY TO SERVE YOU! A finance charge on past due accounts will be calculated at a rate of 1496 per month for an annual percentage rate of 15% NH $t M Town of Gulf Stream 100 Sea Road Gulf Stream, FL 33483 NOWLEN, HOLT & MINER, P.A. CERTIFIED PUBLIC ACCOUNTANTS 98<L CPA EVEflETT B.NOWEDWALEN (18RD i MOLT30.1CPA , WILLIAM B. MINER, CM y� ROBERT W. HENDRIX, JR, CPA WESTPALM BEACH ��J.1 JANET R. SARICEVICH, CPA 215 FIFTH STREET, SUREITE2W POSE BOX 347 WEST' PALM BEACH,ACH, FLORIDA LORIDA J3402-0747 TELEPHONE (561) 659-3060 KATHLEEN A. MINER. CPA FAX (561) 835-0628 ROBERT W. HELMREICH. CPA TERRY L MORTON, JR., CPA N. RONALD BENNETT, CPA J. MICHAEL STEVENS, LPA DANIEL A. KIRCHMAN. CPA ALEXIA G. VARGA, CPA BRIAN J. BRESCIA, PFS, CPA March 30, 2009 BELLE GLADE OFFICE 333 S. E. and STREET POST OFFICE BOX 338 BELLE GLADE, FLORIDA 33430-0338 TELEPHONE (561) 996-5612 FAX (561) 996.624B 13956 Due Date: 04/10/09 Invoice #: 25647 For professional services rendered through February 28, 2009 regarding: - Progress -billing for the annual audit for the year ended September 30, 2008 TOTAL AMOUNT DUE FAYMEi:3APPROVED AbiT.--- 08LIGAT10E4 71 7 7 THANK YOU FOR THE OPPORTUNITY TO SERVE YOU! A finance charge on past due accounts will be calculated at a rate of VA per month for an annual percentage rate of 15% Town of Gulf Stream 100 Sea Road Gulf Stream, FL 33483 NOWLEN, HOLT & MINER, P.A. CERTIFIED PUBLIC ACCOUNTANTS PALM BEACH OFFICE Vv 215 15 R FIFTH STREET380 POST OFFICE BOXX 347 WEST PALM BEACH, FLORIDA 33402-0347 D TELEPHONE HONED 61) 35.069-7nbn FAX (SeN 8350528 February 12, 2009 EVDiETi B. NOWLEN (R D T NMI,, CCRA PA WI M B INNER. CM ROBERr W.HENDRIX,JR, cm UNET R. BARICEVICH, cm IATHLEEN A. MINER, CPA ROBERr W. HUJA4EICH, CPA TERRY L MORTON, JR, CPA W RONALD BENNETT CPA J.MICHAELSTEVENECPA DANIELA.XIRCHIAAN,CPA ALDIA O. VARGA CPA BRIAN J. BRESCIA, PFS, CPA DONALD D. RINZEL CM BELLE GLADE OFFICE 333 S. E and STREET POST OFFICE BOX 338 BELLE GLADE, FLORIDA 33430.8338 TELEPHONE (581) 895-5812 FAX (551) OWS249 13956 Due Date: 02/22/09 Invoice #: 25250 For professional services rendered through January 31, 2009 regarding: - Progressbilling for the annual audit for the year ended September 30, 2008 TOTAL AMOUNT DUE TOWN4 OF GM -F STREAM PAYMENT APPI-\OVED VOIA AMT. Q4� � i y DATE - GBLIGATIDN # //519 C THANK YOU FOR THE OPPORTUNITY TO SERVE YOU A finance charge on past due accounts will be calculated at a rate of 1',.% per month for an annual percentage rate of 15% Town of Gulf Stream 100 Sea Road Gulf Stream, FL 33483 NOWLEN, HOLT & MINER, P.A. CERTIFIED PUBLIC ACCOUNTANTS WEST PALM BEACH OFFICE 215 FIFTH STREET. SUITE 200 POST OFFICE BOX 347 WEST PALM BEACH. FLORIDA 334820347 TELEPHONE (56 1) 659-3060 FAX (561) 8350628 Apri19, 2008 EVEPETT 6. NOWLEN (19W-19811. GPA EDWARD T HOLT, CPA WILLIAM B MINER, CPA ROGER( W. HENDgn{, Jq., CPA JANET A. BARICEVICH, CPA WMHLEEN A. MINER. CPA ROBERT W. HELMREICH. CPA TE6RY L. MORTON, JR., CPA N. RONALD SENNETT, CPA J. MICHAEL STEVENS, CPA DANIEL A. KIRCHMAN. CPA ALEXIA G. VARGA, CPA BRIAN J. BRESCIA, PFS, CPA DONALD D. RINZEL, GPA BELLE GLADE OFFICE 333 S. E. 2nd STREET POST OFFICE BOX 338 BELLE GLADE, FLORIDA 33430.0338 TELEPHONE (561) 9%-6612 FAX (561) 996-6248 13956 Due Date: 04/19/08 Invoice #: 23519 For professional services rendered through March 31, 2008 regarding: - Final billing for the annual audit for the year ended September 30, 2007 TOTAL AMOUNT DUE '"::4Pdl A, 011 THANK YOU FOR THE OPPORTUNITY TO SERVE YOU! A finance charge on past due accounts will be calculated at a rate of 1'0% per month for an annual percentage rate of 15% INH &M Town of Gulf Stream 100 Sea Road Gulf Stream, FL 33483 NOWLEN, HOLT & MINER, P.A. CERTIFIED PUBLIC ACCOUNTANTS WEST PALM BEACH OFFICE 215 FIFTH STREET, SUITE 200 POST OFFICE BOX 347 WEST PALM BEACH, FLORIDA 334020347 TELEPHONE (561) 6593060 / FAX (561)835-0628 V� February 14, 2008 EVERER B. NCWLEN (1890.18811, CPA EDWARD T HCR, CPA WIWAM B. MINER, CPA ROBERTW.HENDIR JR., CM ET JANR. BARICE9ICH, CM KATHLEEN A. MINER, CM ROBERT W. HELMREICH, CM TERRY L MORTON, JR., CM N. RONALD BEMETT, CM J. MICHAEL STEVENS. CM DANIEL A. KIRCIBMN, CM ALEXIA D. VARGA. CM BRAN J. BRESCMA PTS, CM DONALD D RINZELL, CM BELLE GLADE OFFICE 333 S. E End STREET POST OFFICE BOX 338 BELLE GLADE, FLORIDA 33/360338 TELEPHONE (561) 9965812 FAX (581) 9968248 13956 Due Date: 02/24/08 Invoice #: 22886 For professional services rendered through January 31, 2008 regarding: - Progress billing for the annual audit for the year ended September 30, 2007 TOTAL AMOUNT DUE 11 TOWN OF GULF ST11REA1 3 PAYh1ENT APPRC-N D AMT. BY_..._Dr'.i� ----- ------ ---- CK. # �Olo a � o27oj�l, THANK YOU FOR THE OPPORTUNITY TO SERVE YOU! A finance charge on pest due accounts will be calculated at a rate of V,% per month for an annual percentage rate of 1597c Transmission Report Date/Time 09-22-2011 02:55:40 p.m. Transmit Header Text Local ID 1 561-737-0188 Local Name 1 Line 1 This document: Confirmed (reduced sample and details below) Document size : 8.5"x11 " LF/"' XCovet Sheet Brenda Booker 'Fax Phone: 954-962-7747 ,Date: 9-22-11 (Number ofyeges including cover aheei• 8 Town of Gulf Stream 700 Sea Road Gulf Stream, FL 33483 Phone: 561-276.5116 Fax Phone: 561-737-0168 o As Requested Urgent o FYI o For Your Review o Reply ASAP As par your request. Yes ICC"- Phooe: Total Pages Scanned: 8 Total Paaes Conflrmed:8 No. Joh Remote Station StartTime Duratlon Pages Line Mode I Job Type Results 001 1430 19549627747 02:49:45 p.m. 09-22-2011 00:05:26 8/8 11 JEC IHS ICP1440 Abbreviations: HS: Host send PL: Polled local MP: Mailbox print CP: Completed TS: Terminated by system HR: Host receive PR: Polled remote RP: Report FA: Fall G3: Group WS: Waiting send MS: Mallbox save FF: Fax Forward TU: Terminated by user EC: Error Correct LFAXCover Sheet I TO: Brenda Booker Phone: Fax Phone: 954-962-7747 (Date: 9-22-11 (Number of pages including cover sheet: F FROM: Town of Gulf Stream 100 Sea Road Gulf Stream, FL 33483 Phone: 561-276-5116 Fax Phone: 561-737-0188 REMARKS: ❑ As Requested ❑ Urgent ❑ FYI ❑ For Your Review o Reply ASAP As per your request. Originals to Follow by Mail: Yes CC: Fax Phone: No x Regular Meeting and Public Hearing Town Commission - August 13, 2010 do this. Commissioner Wheeler said it would not bother him if our Auditor stated that the Town did not abide by GASB 45 and did not have a clean opinion. Mayor Koch agreed. Commissioner Devitt asked Mr. Thrasher if this item could be tabled until the next meeting and if he could find out what the downside would be if the Town did not do this. Mr. Thrasher said the downside would be having a qualified opinion that is not a clean opinion, and anyone looking at our financial statements will see that disclosure and question the integrity of those statements. Commissioner Wheeler asked Mr. Thrasher to have the Auditor show us the disclaimer sentence they would write in the Audit if we did not do this. Mr. Randolph said he must go along with Mr. Thrasher's recommendation. However, he said he feels the liability is limited and does not believe the Statute carries any liability with it, and it may be limited to exactly what Commissioner Wheeler has indicated. Mr. Thrasher said the cost is $3,650 over three years and it is an annuity. Mayor Koch said they will table this item until the Auditor provides some answers. Everyone was in agreement to table the matter. C. Proposed Agreement for Auditing Services-Nowlan, Holt, Miner Mr. Thrasher said that our contract with our Auditors, Nowlen, Holt & Miner, P.A. will expire on September 30, 2010 and this agreement is a continuation of their services through the year 2013. He said Mr. Randolph has reviewed the contract for legal sufficiency and the Auditor has not added to the contract fee. Commissioner Wheeler moved and Commissioner Anderson seconded to accept Mr. Thrasher's recommendation to renew the contract for Auditing Services with Nowlen, Holt & Miner, P.A. There was no further discussion. All voted AYE. D. Ordinances 1. ORDINANCE 010/1; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING THE TOWN CODE OF ORDINANCES AT CHAPTER 58, PLANNING AND DEVELOPMENT ARTICLE VI, LAND CLEARING, SECTION 58-138, SO AS TO EXEMPT PRIVATE CLUBS WITHIN THE TOWN WHICH MAINTAIN PRIVATE GOLF COURSES FROM THOSE PROVISIONS OF SECTION 58-138 WHICH REQUIRE PERMITS FOR REMOVAL AND REPLACEMENT OF TREES AND FILL; AMENDING CHAPTER 66, ZONING, ARTICLE V, SITE PLANS, SECTION 66-141, APPLICABILITY, SO AS TO EXEMPT PRIVATE CLUBS WITHIN THE TOWN WHICH MAINTAIN PRIVATE GOLF COURSES FROM THOSE PROVISIONS OF SECTION 66-141 WHICH REQUIRE SITE PLAN REVIEW FOR REMOVAL AND REPLACEMENT OF TREES; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. (first reading) Clerk Taylor read the Ordinance title. Commissioner Devitt asked if this Ordinance provides that clubs will have to come to the Town for the - removal and replacement of trees. Mr. Randolph said this Ordinance has been amended to provide that clubs would only be required to come to the Town if the trees being removed and/or replaced are within the perimeter where they can be seen by neighboring residents. Commissioner Wheeler moved and Vice -Mayor Orthwein seconded to approve Ordinance 010-1 as amended. There was no further discussion. All voted AYE. FAX Cover Sheet Attny. Randolph Phone: Fax Phone: Date: 8-10-10 Number of pages including cover sheet: 22 Rita FROM: Town of Gulf Stream 100 Sea Road Gulf Stream, FL 33483 Phone: 561-276-5116 Fax Phone: 561-737-0188 REMARKS: ❑ As Requested ❑ Urgent ❑ FYI ❑ For Your Review ❑ Reply ASAP The following are enclosed: Nowlen, Holt & Miner letter dated November 10, 2007. Request for Proposal for Audit Services dated May 2000. Minutes from the Auditor Selection Meetings of May 25, 2000 and June 22, 2000. Originals to Follow by Mail: Yes CC: Fax Phone: No x Transmission Report Date/Time 08-10-2010 09:58:06 a.m. Transmit Header Text Local ID 1 561-737-0188 Local Name 1 Town of Gulfstream Local ID Local Name Une2 This document: Confirmed (reduced sample and details below) Document size : 8.5"x11" I FAX Cover Sheet Attny. Randolph Phone: Date: 8-10-10 'Number ofpagas including cover sheeL� 22 Rita FROM: Town ofClulfStream 100 Sea Road Gulf Stream, Fl, 33493 Phone: 561-276.5116 Fax Phone: 561-737.0199 o As Roqueneda Urgent o FYI o For Your Review o Reply ASAP The following are enclosed: Nowlen. Holt d Miner letter dated November 10, 2007. Request for Proposal for Audit Services dated May 2000. Minutes from the Auditor Selection Meetings of May 25, 2000 and June 22, 2000. f onginals to Follow by Mail: FsYes 12" Phone: Ph one: Total Paces Scanned: 22 Total Panes Confirmed - 77 No No. bRemote Station Start Time Duration Pages Line Mode I Job Type Results 001 125 5616500430 09:51:00 a.m. 08-10-2010 00:06:13 22/22 11 JEC IHS jCP2Annn Abbreviations: HS: Host send PL: Polled local MP: Mallbox print TU: Terminated by user HR: Host receive PR: Polled remote CP: Completed TS: Terminated by system G3: Group 3 WS: Waiting send MS: Mailbox save FA: Fall RP: Report EC: Error Correct FAX Cover Sheet TO: Mr. Randolph Phone: 561-650-0458 Fax Phone: 561-650-0435 313oP�• IDate: August 9, 2010 INumber of pages including cover sheet: 7 FROM: William H. Thrasher Town Manager Phone: 561-276-5116 Fax Phone: 561-737-0188 REMARKS: ❑ As Requested ❑ Urgent ❑ FYI ❑ For Your Review ❑ Reply ASAP S�o2a/o 6 A11-11-/ _ ' Originals to Follow by Mail: ICC: Fax Phone: Yes No Transmission Report Date/Time 08-09-2010 03:41:29 p.m. Transmit Header Text Local ID 1 S61-737-0188 Local Name 1 Local ID 2 Local Name 2 Total Pages Scanned : 7 This document: Confirmed (reduced sample and details below) Document size : 8.5"x11 " I FAX Cover Sheet Mr. Randolph 1ne: 561-650-0458 : Phone: 561-650-0435 Town of Gulfstream Line 2 (Date: August9,2010 Number of Pages including Inver sheet 7 n H. Thrasher Manager Phone: 561-276.5116 Fax Phone: 561-737-0188 REMARKS: o As Requested o Urgent v FYI o For Your Review o Reply ASAP Originals to Follow by Mail: Yes _ CC: Fax Phone: Total Pages Confirmed : 7 No —X-- No. X_ No. Job Remote Station Start Time Duration Pages I Line I Mode Job Type I Results 001 123 5616500435 03:38:29 p.m.08-09-2010 00:02:26 7/7 1 EC HS CP24000 Abbreviations: H5: Host send PL: Polled local HR: Host receive PR: Polled remote WS: Waiting send MS: Mailbox save MP: Mailbox print TU: Terminated by user CP: Completed TS: Terminated by system G3: Group FA: Fall RP: Report EC: Error Correct Regular Meeting and Public Hearing Town Commission - August 13, 2010 Page 8 do this. Commissioner Wheeler said it would not bother him if our Auditor stated that the Town did not abide by GASB 45 and did not have a clean opinion. Mayor Koch agreed. Commissioner Devitt asked Mr. Thrasher if this item could be tabled until the next meeting and if he could find out what the downside would be if the Town did not do this. Mr. Thrasher said the downside would be having a qualified opinion that is not a clean opinion, and anyone looking at our financial statements will see that disclosure and question the integrity of those statements. Commissioner Wheeler asked Mr. Thrasher to have the Auditor show us the disclaimer sentence they would write in the Audit if we did not do this. Mr. Randolph said he must go along with Mr. Thrasher's recommendation. However, he said he feels the liability is limited and does not believe the Statute carries any liability with it, and it may be limited to exactly what Commissioner Wheeler has indicated. Mr. Thrasher said the cost is $3,650 over three years and it is an annuity. Mayor Koch said they will table this item until the Auditor provides some answers. Everyone was in agreement to table the matter. C. Proposed Agreement for Auditing Services-Nowlan, Holt, Miner Mr. Thrasher said that our contract with our Auditors, Nowlen, Holt & Miner, P.A. will expire on September 30, 2010 and this agreement is a continuation of their services through the year 2013. He said Mr. Randolph has reviewed the contract for legal sufficiency and the Auditor has not added to the contract fee. Commissioner Wheeler moved and Commissioner Anderson seconded to accept Mr. Thrasher's recommendation to renew the contract for Auditing Services with Nowlen, Holt & Miner, P.A. There was no further discussion. All voted AYE. D. Ordinances 1. ORDINANCE 010/1; AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING THE TOWN CODE OF ORDINANCES AT CHAPTER 58, PLANNING AND DEVELOPMENT ARTICLE VI, LAND CLEARING, SECTION 58-138, SO AS TO EXEMPT PRIVATE CLUBS WITHIN THE TOWN WHICH MAINTAIN PRIVATE GOLF COURSES FROM THOSE PROVISIONS OF SECTION 58-138 WHICH REQUIRE PERMITS FOR REMOVAL AND REPLACEMENT OF TREES AND FILL; AMENDING CHAPTER 66, ZONING, ARTICLE V, SITE PLANS, SECTION 66-141, APPLICABILITY, SO AS TO EXEMPT PRIVATE CLUBS WITHIN THE TOWN WHICH MAINTAIN PRIVATE GOLF COURSES FROM THOSE PROVISIONS OF SECTION 66-141 WHICH REQUIRE SITE PLAN REVIEW FOR REMOVAL AND REPLACEMENT OF TREES; &OVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING AN EFFECTIVE DATE. (first reading) Clerk Taylor read the Ordinance title. Commissioner Devitt asked if this Ordinance provides that clubs will have to come to the Town for the removal and replacement of trees. Mr. Randolph said this Ordinance has been amended to provide that clubs would only be required to come to the Town if the trees being removed and/or replaced are within the perimeter where they can be seen by neighboring residents. Commissioner Wheeler moved and Vice -Mayor Orthwein seconded to approve Ordinance 010-1 as amended. There was no further discussion. All voted AYE.