HomeMy Public PortalAboutUDS 14012.0 Design ManualMay 24, 1995
Town of Gulf Stream
100 Sea Road
Gulf Stream, FL 33483
Art: Mr. Scott Harrington
Town Manager
CpIvr
Y
RE: PROPOSAL FOR SINGLE FAMILY HOME DESIGN REVIEWS
BASED ON THE ADOPTED GULF STREAM DESIGN GUIDELINES
OUR REF. #14012.07
Dear Mr. Harrington
It is our understanding that Urban Design Studio will be reviewing future applications for single
family homes for conformance with the Design Guidelines adopted for the Town of Gulf Stream.
Our reviews would include the identification of inconsistencies with the provisions of the Design
Manual and the preparation of a memo citing specific section(s). These services would be
provided at a flat fee of $250.00 for each review. The review of any revisions would be
provided at $100.00±, depending on their complexity.
In addition to the services proposed above, when my expert testimony may be necessary, my
attendance at meetings may be budgeted at $150.00 per meeting.
If this is acceptable to you, please sign below. Thank you for your continued commitment to our
firm. We look forward to working with you in the near future.
Sincerely,
Urban Design S 10
Henry Skokowski, AICP
Principal
ss
THIS
Y 0��, 1995.
BY: AFtZREED AGEN7 FOR THE TOWN O GUFF STREAM u ball Urban Design
n urban Planning
Attachment: Terms S LLandscape
Planning
Architecture
Communication Graphics
2000 Palm Beach Lakes Boulevard
Suite 600 The Concourse
West Palm Beach, Florida
33409.6582
407.689.0066
Stuart, FL 407.283 0022
San Juan Capistrano, CA 714.4898'31
TERAIS
Fixed Fees shall be billed on a monthly percentage of professional services completed basis.
Fees related to Hourly services shall be billed monthly at the rates specified herein.
The Consultant shall not exceed the estimated hourly upset fees without further authorization.
Payment of fees do not in any way depend upon development approval by any governmental agency or any other
reviewing body excepting herewith any "bonus provisions if applicable.
All balances shall be due upon receipt. Invoices shall be considered past due thirty (30) days from date of billing.
The Client shall be responsible for a twelve per cent (12%) carrying charge on all past due accaunts.
• Fees are subject to renegotiation if scope of services is not completed within six (6) months due to delays beyond the
Consultant's control.
The Consultant shall not be responsible for any application fees if required.
The Consultant shall not be responsible far any professional services or fees other than those specifically referenced
in this agreement.
The terms of this agreement may be null and void if not accepted in thirty (30) days.
Owner hereby grants to UDS the right to lien the real property of Owner as to which the professional services of UDS
under this Agreement apply, to the extent of all sums, costs and fees due UDS hereunder.j Such lien shall be filed,
governed and foreclosed in the same manner as liens authorized under Chapter 713.03 (2), Florida Statutes.
Services and costs under this contract may be subject to a Florida sales tax If required such a tax will be added to
the fees quoted herein.
ADDMONAL SERVICES:
Additional Services required as a result of substantial changes in the established project program, constraints or other
changes in the project concept or as requested by the Client, will require proper authorization by the Client and will
be billed at the hourly rates referenced herein, or may be negotiated on a fixed fee basis.
HOURLY RATES:
PRINCIPAL: $110-150/hr PROJECT PLANNER: $45-75/hr
URBAN DESIGNER: $55-85/hr PROFESSIONAL SUPPORT: $35-55/hr
LANDSCAPE ARCHITECT: $45-85/hr TECHNICAL SUPPORT: $25-35/hr
PROJECT DESIGNER: $45-75/hr
Hourly rates are subject to change upon thirty (30) day written notification.
EXPENSES:
Reimbursable expenses shall include reproduction, travel, courier, and telephone and shallbe billed on a monthly basis
in addition to professional service fees. All vendor reimbursable's shall be charged 01.15 of direct cost.
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TERMINATION:
It is further understood that, in case the Client fails to make any payments when due, in full, within thirty (30) days
of the receipt of notification as to the amounts then due, the Consultant may elect not to perform any further services
pursuant to this agreement and all payments already made shall be retained as liquidated damages and the
Consultant may elect to terminate the Contract.
ATTORNEY'S FEES:
In connection with any litigation, including appellate proceedings arising out of this agreement, the Consultant shall
be entitled to recover from the Client any amounts due and/or unpaid, together with costs, interest and reasonable
attorney's fees.
CONFLICT
• Any changes to this contract shall be in writing and executed by all parties. In the event that there is disagreement
between the parties regarding any of the terms of this agreement, said disagreement shall be submitted to arbitration
pursuant to the rules and regulations of the American Arbitration Association. The decision of the American
Arbitration Association shall be binding on the parties.
5/27/93
January 11, 1995
Mr. E. Scott Harrington, AICP
Town Manager
Town of Gulf Stream
100 Sea Road
Gulf Stream, FL 33483
Re: Town of Gulf Stream Design Manual
Additional Services
Our Ref. #14012.02–.06
Dear Mr. Harrington:
Urban Design
Urban Planning
Land Planning
Landscape Architecture
Communication Graphics
It has been a pleasure working with you and the Town Council on your Design Manual. We now
need to address additional services beyond our original contract. These services are as follows:
BUILDING COLOR ANALYSIS — OUR REF. #14012.02 (MG)
■ Conduct a "windshield survey" and analysis of existing building colors throughout the
Town
■ Identify colors appropriate for principal building colors and trim colors with special
consideration given to the Spanish -Mediterranean style
■ Prepare revisions/additions to the Design Manual text to reflect recommendations
■ Prepare a color chart suitable for display at presentations and future reference at Town
Hail
FIXED FEE $ 1,250.00
EXISTING ZONING MAP REVISIONS — OUR REF. #14012.03 (MG)
■ Prepare revisions to the Town's existing zoning map, reflecting the establishment of five
new single family district
1401203.CON
FIXED FEE $ 220.00
2000 Palm Beach Lakes Boulevard
Suite 600 The Concourse
West Palm Beach, Florida 33409-6582
407.689.0066 407.689.0551 fax
Stuart, Florida 407.283.0022
San Juan Capistrano, CA 714.489.8131
Mr. Scott Harrington
January 11, 1995
Page 2
PREPARATION OF NEW TOWN BASE MAP — OUR REV. #14012.04 (MG)
■ Prepare a new reproducible street map for the Town to show the following:
■ streets ■ title
■ golf course ■ scale
■ water bodies ■ North arrow
■ other landmarks as appropriate ■ municipal limits
■ Map graphics shall be suitable for reduction to M6 x 11" with full legibility of all map
elements including street names
■ Individual lot lines shall be excluded
FIXED FEE $ 500.00
FINAL REVISIONS/REFORMATTING OF DESIGN MANUAL — OUR REF. #14012.05
(GA)
■ Prepare additional revisions as requested by the Town Manager, Town Attorney, Town
Council, or members of the public at the direction of the Town Manager
■ Incorporate additional land development regulation provisions in the Design Manual
■ Coordinate codification of Design Manual to incorporate "section" numbers
■ Prepare additional definitions of key terms as requested by the Town Manager and Town
Attorney
HOURLY NOT TO EXCEED $ 1,200.00
PREPARATION OF 50 COPIES OF FINAL DESIGN MANUAL — OUR REF. #14012.06
(MG)
■ Preparation of 50 final Design Manuals to include 3 -ring notebooks with covers and
expanded copy, Article divider tabs, and Docutek photocopying for high quality black &
white photo reproduction
■ Assembly and delivery to the Town of Gulf Stream
FIXED FEE $ 250.00
Estimated material and reproduction expenses are $20.00 per Manual, which is in addition
to the Professional Service fee.
1401203.CON
Mr. Scott Harrington
January 11, 1995
Page 3
Thank you for the continuing opportunity to provide you with planning and design services. If
this work is acceptable to you, please indicate your acceptance by your signature below. The
terms of this proposal are attached.
Sincerely,
Urban Design Studio
Henry Skokowski, AICP
Principal
HS/edp
APPROVED AND ACCEPTED THIS /3 DAY OF 1995
BY:
Authized Agent for the Town of G f Stt aam
1401203.CON
Fixed Fees shall be billed on a monthly percentage of professional services completed basis.
Fees related to Hourly services shall be billed monthly at the rates specified herein.
The Consultant shall not exceed the estimated hourly upset fees without further authorization.
Payment of fees do not in any way depend upon development approval by any governmental agency or any other
reviewing body excepting herewith any "bonus provisions if applicable.
All balances shall he due upon receipt. Invoices shall be considered past due thirty (30) days from date of billing.
The Client shall be responsible for a twelve per cent (12%) carrying charge on all past due accounts.
Fees are subject to renegotiation if scope of services is not completed within six (6) months due to delays beyond the
Consultant's control.
The Consultant shall not be responsible for any application fees if required.
The Consultant shall not be responsible for any professional services or fees other than those specifically referenced
in this agreement.
The terms of this agreement may be null and void if not accepted in thirty (30) days.
Owner hereby grants to UDS the right to lien the real property of Owner as to which the professional services of UDS
under this Agreement apply, to the extent of all sums, costs and fees due UDS hereunder.j Such lien shall be filed,
governed and foreclosed in the same manner as liens authorized under Chapter 713.03 (2), Florida Statutes.
Services and costs under this contract may be subject to a Florida sales tax. If required, such a tax will be added to
the fees quoted herein.
ADDITIONAL SERVICES:
Additional Services required as a result of substantial changes in the established project program, constraints or other
changes in the project concept or as requested by the Client, will require proper authorization by the Client and will
be billed at the hourly rates referenced herein, or may be negotiated on a fixed fee basis.
HOURLY RATES:
PRINCIPAL:
$110-150/hr
PROJECT PLANNER: $45-75/hr
URBAN DESIGNER:
$55-85/hr
PROFESSIONAL SUPPORT: $35.55/hr
LANDSCAPE ARCHITECT:
$45.65/hr
TECHNICAL SUPPORT: $25-35/hr
PROJECT DESIGNER:
$45-75/hr
- Hourly rates are subject to change upon thirty (30) day written notification.
EXPENSES:
Reimbursable expenses shall include reproduction, travel, courier, and telephbne and shall be billed on a monthly basis
in addition to professional service fees. All vendor reimbursable's shall be charged 01.15 of direct cost.
INDEMNIFICATION:
If this project involves construction as that term is generally understood, and the Consultant does not provide
landscape architectural services during the construction, including on-site monitoring, site visits, shop drawing
review, design clarifications, etc., the Client agrees to indemnify and hold harmless the Consultant from liability
arising out of, or resulting from, acts or omissions in the performance of said architectural services during
construction by the Client, and those agents, employees, or subcontractors other than the Consultant.
TERMINATION:
It is further understood that, in case the Client fails to make any payments when due, in full, within thirty (30) days
of the receipt of notification as to the amounts then due, the Consultant may elect not to perform any further services
pursuant to this agreement and all payments already made shall be retained as liquidated damages and the
Consultant may elect to terminate the Contract.
ATTORNEY'S FEES:
In connection with any litigation, including appellate proceedings arising out of this agreement, the Consultant shall
be entitled to recover from the Client any amounts due and/or unpaid, together with costs, interest and reasonable
attorney's fees.
CONFLICT
Any changes to this contract shall be in writing and executed by all parties. In the event that there is disagreement
between the parties regarding any of the terms of this agreement, said disagreement shall be submitted to arbitration
pursuant to the rules and regulations of the American Arbitration Association. The decision of the American
Arbitration Association shall be binding on the parties.
5/27/93
September 7, 1994 CLIENT
®P`
Mr. E. Scott Harrington, AICP, Town Manager
Town of Gulf Stream
100 Sea Road
Gulf Stream, Florida 33483
RE: EXPENSE AUTHORIZATION CONTRACT • OUR REF. #14012.00
Dear Scott:
Several factors have added to the expenses associated with the preparation of the
Gulf Stream Design Manual. These additional expenses have added to the overall
quality of our work and the work product which will be retained by the Town. Please
review these items and advise as to your authorization to bill for these expenses in
addition to the base expense account authorized of $500.00.
1. Aerial photo at 1"=300' (actual size: 24"x36") assisted us with our field surveys
and analysis. Town will retain final product: $156.24
2. Air fare for Mark Brodeur - Marks attendance on the field tour has added
significantly to his understanding of the Town and the issues to be addressed.
His continuing involvement has contributed to the overall quality of the first
draft. His air fare was $451.00. UDS will absorb 50%. The balance of $225.50
is an expense not incorporated into our original expense budget: $225.50
3. Photographic development and 1/2 tones - In order to maintain the highest
quality reproduction of photographs in the manual a 1/2 tone process was
utilized. The extent of use of photographs in the manual was not anticipated
into our original expense budget: $332.90
4. Preparation of 8 copies of draft manual - UDS produced this draft including 3
hole punching and assembling 3 -ring notebook. This work/cost was assumed
to be the responsibility of the Town and was not incorporated into our expense
authorization. Cost of materials and reproduction of 8 3 -ring notebook
manuals: $116.00 based or $14.50 per manual.
5. Preparation of an additional 11 copies of draft manuals ($176.00) and 8 copies
of revised first draft ($108.00) totaling: $284.00
14012.00
An Urban n
Plannn Urban Planning
Lend Planning
Landscape Archllecturr,
Communication Graphl
2000 Palm Beach Lakes Bou:evaro
Suite 600 The Concourse
West Palm Beach, Florida
33409-6582
407.689.0066
Stuart. FL 4072830022
San Juan Call .rano CA 714 489.6131
Mr. E. Scott Harrington, AICP
September 7, 1994
Page 2
Computer generated color graphics including the Design Districts Map,
Architectural Style Analysis Map, and Lot Size Analysis Map. Computer
diskettes will be provided to the Town for future reproduction: $345.10
We would appreciate your allowing our expense authorization to be increased by
$1,600.00 to cover these and other incidental expenses necessary for completion of the
project. This would bring the reimbursable budget to a total of $2,100.00.
Sincerely,
Urban Design udio
Henry Skokowski
Principal
HS/ms
cc: UDS Accounting
Approved and Accepted day of Se C 1994
Town of Gulf Stream
14oi2.co
May 26, 1994
Mr. E. Scott Harrington, AICP
Town Manager
Town of Gulf Stream
100 Sea Road
Gulf Stream, FL 33483
Re: Architectural Review Standards
Our Ref. #14012.00 (DG)
Dear Mr. Harrington,
CLIENT
COPY
This proposal is submitted to the Town of Gulf Stream, hereinafter referred to as the "Town," by Urban
Design Studio, hereinafter referred to as "UDS."
WORK PROGRAM
The consultant will conduct the study according to the task structure described below. The Work Program
assumes that a Town representative will provide advisory assistance regarding Town policies and
procedures and will provide access to any plans, architectural drawings, base maps, photographs, maps,
reports, ordinances, and other information that is available in the Town's files.
We would also expect that a single Town representative will coordinate and attend all meetings with the
consultant. In an effort to reduce consultant costs, this Work Program also outlines specific tasks that the
consultant team will need Town staff to complete.
Henry Skokowski shall be the Project Manager on behalf of UDS and shall maintain a "hands on"
involvement with the Task Force and Town Manager at all times. It is understood that Mr. Skokowski's
role is an express condition of this agreement and the Town may consider this agreement null and void
under any other circumstance.
TASK 1.0: PROJECT INITIATION
Task 1.1: Scope Refinement
Urban Design Studio's project manager will meet with the Town's representative to review and refine a
final scope of work. Scheduled milestones will be discussed and a preferred schedule for meeting dates
and times will be completed.
Task 1.2: Background Materials
UDS will meet with the Town representative to obtain base plans, photographs,
historical documents, studies, reports, ordinances, and any other materials applicable
to the project that are available in the Town files.
1401200.CON
U Wn
Urban Design
n
Urban Planning
Land Planning
S
Landscape Architecture
Communication Graphlcf
2000 Palm Beach Lakes Boulevard
Suite 500 The Concourse
West Palm Beach, Florida
33409 6582
407.689.0066
Stuart. FL 407.283.0022
San Juan Capistrano. CA 714489.8131
Mr. E. Scott Harrington, AICP
May 26, 1994
Page 2
Task 1.3: Design Reconnaissance i±ield Trip
One of the most overlooked components of preparing a Residential Design Guidelines Manual is to gauge
a Town's values regarding urban design and preservation. UDS will request that the Town set up a time
concurrent with Tasks 1.1 and 1.2 to conduct a Task Force field trip of the entire Town. What will be
important to ascertain is the level of detail or scrutiny that the Town feels comfortable with. We would
suggest inviting members of the Town Commission and the Architectural Review and Planning Board
(ARPB). The field trip will be followed by a photographic inventory of architectural features.
TASK 1.0 TIME FRAME: Two days
BUDGET: $ 2,000
PRODUCTS: Slides; useful comments from staff, Task Force, and
participants; Project Schedule
TASK 2.0: PUBLIC PARTICIPATION
The concept for public participation is to actively involve the Town staff and a designated Task Force in
the design process and to involve them from the very beginning. The goal of the participation program
will be to build a consensus for guiding new construction, remodeling, and renovation in the Town. The
value of this consensus building process is that support for the assignment builds as the planning process
proceeds because the participants will actually be involved in reviewing the guidelines. Everyone has
access to the same facts. Each person's point of view is not only heard, but incorporated into the process.
Though there will undoubtedly be those who will disagree with aspects of the resulting design guidelines,
they will understand the basis for it.
Task 2.1: Public Workshops/Public Hearings
UDS will prepare and present draft documents to the town staff for their distribution. Generally, these
drafts would be based on direction provided early in the process. The subject matter for each meeting will
follow the concepts identified in the project work program.
UDS proposes a total of nine meetings. We suggest a minimum of five meetings with the Task Force,
including some joint meetings with the full ARPB and Town Commission. The balance of four meetings
can be considered as Floating meetings that can be utilized by the Town as it sees fit (i.e., additional Task
Foce meetings, joint meetings with the Task Force, ARPB, and Town Commission, or individual meetings
with the ARPB or Town Commission). If the Town feels that additional meetings with the consultant are
necessary, authorization for additional services will be required.
It has been our experience that it is generally a mistake to wait until the public hearing process to involve
the members of the Town Commission and ARPB in the review of the Residential Design Guidelines. We
1401200.CON
Mr. E. Scott Harrington, AICP
May 26, 1994
Page 3
believe that at least one of the Task Force meetings should be a workshop with members of the full Town
Commission and ARPB present. In addition, meetings with City Staff as needed are included.
In summary, this agreement anticipates nine (9) public meetings as follows:
5 meetings with Task Force (including potential joint meetings with the ARPB and Town Council)
4 "floating" meetings to be scheduled as needed
TASK 2.0 TIME FRAME: Over project calendar
BUDGET: $ 6,000
PRODUCT: Preparation for and attendance at up to 9 public meetings
(workshops, hearings, meetings)
TASK 3.0: PREPARATION OF INITIAL OUTLINE AND FORMAT
The purpose of this task is to develop background materials useful to the Town and prospective
residents/architects to guide design decisions in the Town. This task includes input from the Task Force
as well as the initial preparation and review of draft documents. We intend to facilitate discussion and
prepare simple yet effective exercises for the Task Force to participate in, designed to provide UDS with
insight into the desired products.
Task 3.1: Outline and Graphic Format of the Design Guidelines Manual
As a preliminary step, a draft table of contents for the design guidelines will be prepared and submitted
for review and comment by the Task Force prior to additional work. This is a very important step since
UDS will focus all future effort toward this outline.
As a secondary step, UDS will prepare "mock up" pages for a Design Guidelines Manual. Graphic format,
page layout, and text style will all be called out for staff and Task Force review and input. The intent is
to prepare a separate document to address all design issues which can be adopted by the Town as part of
its land development regulations by reference.
Task 3.2: Overview
Following receipt of the Task Force's input on the Design Manual outline and graphic presentation format,
UDS will prepare the initial overview section of the design guideline manual. Elements to be addressed
in the manual include the following:
■ purpose of the document
■ methodology
I401200.CON
Mr. E. Scott Harrington, AICP
May 26, 1994
Page 4
■ goals and objectives
■ existing community character
Task 3.3: Pictorial Inventory
Following the introductory portion of the manual will be a black and white pictorial inventory of existing
elements such as:
■ architecture (by style)
■ street character
■ landscape character
■ special elentents
Task 3.4: Glossary of Architectural and Design Terms
UDS will prepare an appendix of commonly used design vernacular with definitions to assist the Town
staff and the prospective builder in understanding some of the technical urban design and architectural
rehabilitation language contained in the manual.
TASK 3.0 TIME FRAME: Three weeks
BUDGET: $ 1,800
PRODUCT: Draft Table of Contents, Final Table of Contents,
Graphics Format, Overview Sections, Glossary of Terms
TASK 4.0: PREPARATION OF DRAFT DESIGN GUIDELINES
UDS will prepare the text, graphics, illustrations, and photos necessary to convey the Town's goals
regarding residential architecture and site planning. The guidelines will address rehabilitation/preservation
and new construction for residential structures, with distinctions made by neighborhood as appropriate.
Task 4.1: Rehabilitation Guidelines
This section articulates what can and should be considered in making exterior modifications (rehabilitation,
restoration, remodeling) to existing residential structures. This section will include rehab do's and don'ts
(both graphic and photographic). The elements may include:
■ scale
■ color
■ walls/siding
■ windows/doors
1401200.CON
Mr. E. Scott Harrington, AICP
May 26, 1994
Page 5
■ porches
■ roofs
■ detailslornamentation
■ paving
■ accessory buildings
Task 4.2: New Construction Guidelines
This section articulates general and specific standards for new residential construction, including but not
limited to:
■ setbackslaveraging
■ orientation
■ lot coverage
■ desirable materialslelenrents
■ undesirable materialslelements
■ additions
■ architectural context
■ paving
■ accessory buildings
Task 4.3: Landscaping
UDS will prepare general and specific landscape guidelines for residential properties. The elements may
include:
■ general guidelines
■ turf coverage
■ existing trees/preservation
■ irrigation
■ walls
■ plant palette
TASK 4.0 TIME FRAME: Two months
BUDGET: $ 7,500
PRODUCTS: Draft Design Guidelines
1401200.CON
Mr. E. Scott Harrington, AICP
May 26, 1994
Page 6
TASK 5.0: TECHNICAL APPENDIX
The technical appendix section of the design guidelines manual will provide the prospective resident or
architect with valuable information beyond the guidelines.
Task 5.1: Resource Bibliography
UDS will prepare a section for the design manual that articulates various people, organizations, books, and
programs that can be consulted for various technical information.
TASK 5.0 TIME FRAME:
BUDGET:
PRODUCTS:
One day
$ 300
Draft Technical Appendix
TASK 6.0: DRAFTS OF DESIGN GUIDELINE MANUAL
Task 6.1: Administrative Draft
UDS will complete an "Administrative" Draft Design Guidelines Manual following receipt of all
comments from the Task Force. Town staff shall transmit a "red ink" copy of the manual to Urban Design
Studio. The text and graphic modifications will incorporate all Town concerns. The "red ink" marked up
transmittal should reflect all Town staff and Task Force modifications. UDS will participate in public
meetings to present the manual and to answer questions (see Task 2.0).
Task 6.2: Hearing Draft Design Guidelines
Following the receipt of the staffs "red ink" modifications UDS will prepare the Hearing Draft copy of
the Residential design Guidelines for ARPB and Town Commission review. All revisions required as a
result of the ARPB review shall be made.
Task 6.3: Final Design Guidelines Manual
Following the presentation to the Town Commission, UDS will complete any modifications necessary to
the Final Draft and present one (1) camera-ready original and the final formatted text on disk in IBM
WordPerfect 5.1 to the City.
The final Design Guidelines Manual shall be of professional quality, consistent with the standards set by
UDS in previous projects of this nature.
1401200.CON
Mr. E. Scott Harrington, AICP
May 26, 1994
Page 7
TASK 6.0 TIME FRAME: Two months `
BUDGET: $ 3,000
PRODUCTS: Administrative Draft, Revised Administrative Draft,
Hearings Draft, Final Hearing Draft, Final Design
Guideline Manual (camera-ready original, WordPerfect
5.1 disk)
TASK 7.0: IMPLEMENTATION
Task 7.1: Land Development Regulations
In conjunction with the formulation and evaluation of design guidelines by the Task Force, UDS shall
assist the Town Manager with evaluating the need to amend existing land development regulations
(LDR's) in order to establish consistence and continuity. Subsequent to the final review and acceptance
of the design guidelines by the Task Force, the Town Manager shall make specific written
recommendations with regard to amendments to existing land development regulations. UDS shall be
prepared to discuss recommended changes with the ARPB and Town Commission.
Task 7.2: Comprehensive Plan
The adoption of specific design guidelines should further the goals and objectives and be consistent with
policies adopted in the Town's Comprehensive Plan. UDS shall assist the Town Manager with the review
of the current adopted Comprehensive Plan. The Town Manager shall make specific recommendations with
regard to amendments or additions to the Comprehensive Plan required in order to establish a solid
foundation and basis for the adoption of implementing regulations. UDS shall be prepared to discuss
recommendations with the ARPB and Town Commission.
TASK 7.0 TIME FRAME:
BUDGET:
PRODUCTS:
TASK 8.0: ADDITIONAL SERVICES
Duration of project
No Charge
Assistance to Town Manager, Participation as required at
Task Force Meeting
UDS will provide additional services in support of this scope of work as requested and authorized by the
Town Manager. These services may include, but are not limited to, the following:
■ attendance at more than the number of public meetings specified herein
■ computer simulations (digital imaging)
1401200.CON
Mr. E. Scott Harrington, AICP
May 26, 1994
Page 8
■ renderings and special presentation graphics
■ supplemental graphics required to illustrate land development regulations
■ recodification of the Town's land development regulations
Additional services will be billed at the hourly rates specified in the attached "Terms."
REIMBURSABLE EXPENSES
Reimbursable expenses are in addition to professional service fees and shall include photographic
reproduction, travel, courier, and telephone expenses. Expenses are anticipated not to exceed $500.00.
In summary, our fees for all portions of this proposal total $20,600 plus reimbursable expenses of $500,
for a grand total of $21,100.00. The total anticipated time frame to completion for this work is six months.
Thank you for the opportunity to submit this proposal. The terms of this agreement are attached hereto
and are a part hereof. Receipt of the signed original proposal shall be our authorization to proceed. The
duplicate original enclosed is for your files.
Sincerely,
Urban Design Studio
Henry Skokowski, AICP
Principal
HS/edp
Approved and Accepted this to 0 day of Sv n -2 1994
By: Authorized Agent for'the Town of
1401300.CON
TERMS
Fixed Fees shall be billed on a monthly percentage of professional services completed basis.
Fees related to Hourly services shall be billed monthly at the rates specified herein.
The Consultant shall not exceed the estimated hourly upset fees without further authorization.
All balances shall be due upon receipt. Invoices shall be considered past due thirty (30) days from date of billing.
The Client shall be responsible for a twelve per cent (12%) carrying charge on all past due accounts.
Fees are subject to renegotiation if scope of services is not completed within six (6) months due to delays beyond the
Consultant's control.
The Consultant shall not be responsible for any professional services or fees other than those specifically referenced
in this agreement.
The terms of this agreement may be null and void if not accepted in thirty (30) days.
ADDITIONAL SERVICES:
Additional Services required as a result of substantial changes in the established project program, constraints or other
changes in the project concept or as requested by the Client, will require proper authorization by the Client and will
be billed at the hourly rates referenced herein, or may be negotiated on a fixed fee basis.
HOURLY RATES:
PRINCIPAL: $110-150/hr PROJECT PLANNER: $46.76/hr
URBAN DESIGNER: $86.86/hr PROFESSIONAL SUPPORT: $36.66/hr
LANDSCAPE ARCHITECT: $46.86/hr TECHNICAL SUPPORT: $26.36/hr
PROJECT DESIGNER: $46-76/hr
Hourly rates are subject to change upon thirty (30) day written notification
EXPENSES:
Reimbursable expenses shall include reproduction, travel, courier, and telephone and shall be billed on a monthly basis
in addition to professional service fees. All vendor reimbursable's shall be charged 01.16 of direct cost.
The Town may terminate the services of Consultant at any time without cause with 10 days notification. In such case
UDS shall he paid for services performed to date of termination. It is further understood that, in case the Client fails
to make any payments when due, in full, within thirty (30) days of the receipt of notification as to the amounts then
due, the Consultant may elect not to perform any further services pursuant to this agreement and all payments
already made shall be retained as liquidated damages and the Consultant may elect to terminate the Contract.
ATTORNEY'S FEES:
In connection with any litigation, including appellate proceedings arising out of this agreement, the Consultant shall
be entitled to recover from the Client any amounts due and/or unpaid, together with costs, interest and reasonable
attorney's fees.
CONFLICT
• Any changes to this contract shall be in writing and executed by all parties. In the event that there is disagreement
between the parties regarding any of the terms of this agreement, said disagreement shall be submitted to arbitration
pursuant to the rules and regulations of the American Arbitration Association. The decision of the American
Arbitration Association shall be binding on the parties.
1401200.CON