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Home My Public Portal AboutApril 2001 - Ltr - Scope of ServiceCLIENT MEMORANDUM COPY To: Kris Garrison, Town Manager From: Jon Carleen Date: April 30, 2001 Re: Architectural Review Services Urban Design Urban Planning Land Planning Landscape Architecture Communication Graphics As per our recent conversations, I have outlined a Scope of Service for preparing architectural reviews for Level I through Level III site plans and for planning and review services on an as needed basis: Architectural Review ■ Includes the preparation of Architectural Review and Planning Reports for Level II and limited Level III applications. Review will evaluate compliance with the Gulf Stream Code of Ordinances set forth in Chapter 66 "Zoning" and Chapter 70 "Gulf Stream Design Manual". ■ Review to be limited to one (1) residence, with up to two (2) special exceptions or variances. ■ Site visit if determined necessary ■ Any Level IlI site plan review with potential impacts or conflicts that require additional review of neighboring structures, community context, and/or other code issues will be considered an "Extended Architectural Review". FeePer Revieww......................................... S 650.00 Extended Architectural Review ■ Includes the preparation of Architectural Review and Planning Reports as outlined above. ■ One (1) pre—application meeting will be scheduled with the client to review project parameters. ■ Review of any projects requiring more than two (2) Special Exceptions. ■ Review of any projects requiring more than two (2) Variances. ■ Review of any projects with potential impacts or conflicts requiring additional review not covered under a typical Architectural Review. 2000 Palm Beach Lakes Boulevard Suite 600 The Concourse West Palm Beach, Florida 33409.6582 561.689.0066 561.689.0551 fax G:\COMMONVoW Town of Gull\Arcbitcctum]Revicw5vcs.040201.w1n1 tCC35 Irvine, CA 714.469.8131 Kris Garrison, Town Manager April 30, 2001 Page 2 ■ Due to the level of detail typically associated with an Extended Architectural Review, a minimum of one (1) site visit with photo documentation will be preformed. ■ Interviews with applicant and/or neighbors may be necessary and will be preformed as needed to complete the elevation. ■ Representation at the Planning Board meeting to present findings and recommendations. ■ Any extenuating circumstances that may be considered `outside" the scope of this review will be addressed prior to commencement of work and negotiated accordingly or if the review is anticipated to exceed $ 1,800.00. Fee Per Review — Standard Architectural Review Fee (S 650) plus Hourly Open: Additional Services ■ Additional Services may include, but not limited to, pre—application meetings, Planning Board presentation, conflict resolution, interpretation of code and/or Chapter 70 "Gulf Stream Design Manual", public questions and staff consultation. Additional review, planning services and consulting will be performed as needed and will be billed on an hourly basis according to the terms and policy attached. Thank you for the continuing opportunity to provide you with planning and design services. If this work is acceptable to you, please indicate your acceptance by your signature below. The terns of this proposal are attached. APPROVED AND AC PTED THIS DAY OF Q 2001 BY: Authorized Agent for the Town of Gulf Stream - Attaclvnent "Terms" G:ICOMMONVobs\Town of GulMmliitectumlReview5vcs.040201.wpd LCC35 TERMS - Fixed Fees shall be billed on a monthly percentage of professional services completed basis. - Fees related to Hourly services shall he billed monthly at the rates specified herein. - The Consultant shall nbt exceed the estimated hourly upset fees without further authorization. - Payment of fees do not in any way depend upon development approval by any governmental agency or any other reviewing body excepting herewith any "bonus" provisions if applicable. - All balances shall be due upon mceipt. Invoices shall be considered past due thirty (30) days from date of billing. - The Client shall be responsible for a twelve per cent (12%) carrying charge on all past due accounts. - Fees am subject m renegotiation if scope of services is not completed within six (6) months due to delays beyond the Consultant's control. - The Consultant shall not be responsible for any application fees if required. - The Consultant shall not be responsible for any professional services or fees other than those specifically referenced in this agreement - The terns of this agreement may be null and void if not accepted in thirty (30) days. - Owner hereby grants to UDS the right to lien the real property of Owner as to which the professional services of UDS under this Agreement apply, to the extent of all sums, costs and fees due UDS hereunder. Such lien shall be filed, governed and foreclosed in the same manner as liens authorized under Chapter 713.03 (2), Florida Statutes. Services and costs under this contract may, be subject to a Florida sales tax If required, such a to,: will be added to the fees quoted herein. ADDITIONAL SERVICES: - Additional Services required as a result of substantial changes in the established project program, constraints or other changes in the prgiect concept or as requested by Ute Client, will require proper authorization by the Client and will he billed at the hourly rates referenced herein, or may be negotiated on a fixed fee basis. HOURLY RATES: PRINCIPAL: $135-1754u. PROJECT PLANNER $55-95/hr. URBAN DESIGNER: $75.95/hr. PROFESSIONAL SUPPORT: 535.651u. LANDSCAPE ARCHITECT: $75-95/hr. TECHNICAL SUPPORT: $2545/hr. PROJECT DESIGNER: $45-75/hr. Expert Witness testimony and deposition time will be billed at higher hourly rates. Hourly rates are subject to change upon thirty (30) day written notification. EXPENSES: Reimbursable expenses shall include reproduction, travel, courier, and telephone and shall be billed on a monthly basis in addition to professional service fees. All vendor reihnbursable's shall be charged @111.15 of direct cost. INDEMNIFICATION: ' - If this project involves construction as that tern is generally understood, and the Consultant does not provide landscape architectural services during the concoction, including on-site monitoring, site visits, shop drawing review, design clarifications, etc., the Client agrees to indemnify and hold harmless the Consultant from liability arising out of, or resulting from, acts or omissions in the performance of said architectural services during construction by the Client, and those agents, employees, or subcontractors other than the Consultant. TERMINATION: It is further understood that, in case the Client fails to make any payments when due, in full, within thirty (30) days of the receipt of notification as to the amounts then due, the Consultant may elect not to perform any further services pursuant to this agreement mud all payments already made shall be retained as liquidated damages and the Consultant may elect to terminate the Contract. ATTORNEI"S FEES: In connection with any litigation, including appellate proceedings arising out of this agreement, the Consultant shall be enticed to recover from the Client any amounts due and/or unpaid, together with costs, interest and reasonable attorney's fees. CONFLICT: Any changes to this contract shall be in writing and executed by all parties. In the event that there is disagreement between the parties regarding anyofthetenns of this agreement, said disagreement shall be submitted to arbitration pursuant to the rules and regulations of the American Arbitration Association. The decision of the American Arbitration Association shall be binding on the parties. May 2, 2000