HomeMy Public PortalAboutNPDES (2010-11)Town of Gulf Stream NPDES Annual Report Update
Third Term, First Year (2010-2011)
Date: November 21, 2011
PROFESSIONAL CONSULTING SERVICES: Engineering services for assistance in preparing the
Third Term, First Year Annual NDPES Report update for the Town of Gulf Stream.
On November 18, 2002 the Florida Department of Environmental Protection (FDEP) issued a National
Pollutant Discharge Elimination System Permit No. FLS 000018 to the Town of Gulf Stream (Town) and 38
other co -permittees for all of their existing and new stormwater discharges into Waters of the State. The
FDEP issued the Third Term permit March 2, 2011 which includes a number of additional reporting and
procedural requirements from those included in the Second Term permit. The permit requires
implementation of a comprehensive Stormwater Management Program to control the quality of stormwater
discharged from the municipal stormwater system. The permit requires annual reporting of activities
conducted for the Stormwater Management Program. The consulting services provided under this
authorization will provide services associated with preparing the Third Term, First Year report for the period
October 1, 2010 through September 30, 2011. This authorization is intended to set forth the scope of
services, as well as other terms of the engagement such as compensation and billing, hourly billing rates,
and other standard contractual terms.
SCOPE OF SERVICES
Mathews Consulting (MC) proposes to provide the following services:
NPDES ANNUAL REPORT TASKS:
1. The Town's GIS contractor shall prepare a tabular inventory of the outfalls in the Town's MS4. The
Town's GIS contractor shall provide the mapping information (parcel boundaries, road rights-of-
way, stormwater system, etc.) in Autocad file format. The inventory and Autocad files shall be
provided to MC and MC shall utilize this information to prepare a map of the Town's MS4
Contributing Areas. The inventory will be provided by the Town's GIS contractor in Excel
spreadsheet and hard copy. The map will be in Autocad format and hard copy.
2. The Town's GIS contractor shall provide to MC a tabular inventory for any of the existing Town
MS4 structural controls listed below and as currently inventoried in the GIS system database. The
database information shall be provided to MC in an Excel spreadsheet format. MC shall review the
inventory information provided and shall organize the database to indicate the number of each type
of structural control, culvert size, etc. If the information is not currently available in the GIS
database, the Town will conduct a field inventory and provide the information to MC. Each
structural control item will be numbered and identified on the map and in the inventory table:
Stormwater pump stations
Major stormwater outfalls
Page 1 of 5
" W e i r s o r o t h e r c o n t r o l s t r u c t u r e s
" M S 4 p i p e s / c u l v e r t s
" I n l e t s / c a t c h b a s i n s
T h e s c o p e o f w o r k f o r t h e i n v e n t o r y a n d m a p p i n g w o r k e f f o r t a s s u m e s t h a t t h e r e a r e n o n e o f t h e
f o l l o w i n g s t r u c t u r a l c o n t r o l s w i t h i n t h e T o w n ' s M S 4 : D r y D e t e n t i o n S y s t e m s , E x f i l t r a t i o n T r e n c h ,
S w a l e s , L a k e s , P o l l u t i o n C o n t r o l B o x e s , o r D i t c h e s / c o n v e y a n c e s w a l e s .
3 . M C s h a l l m e e t w i t h s t a f f t o d i s c u s s a n d d e v e l o p w r i t t e n S t a n d a r d O p e r a t i n g P r o c e d u r e s ( S O P S ) f o r
i m p l e m e n t a t i o n o f t h e f o l l o w i n g p r o g r a m s . T h e t e m p l a t e s a v a i l a b l e o n t h e N D P E S w e b s i t e s h a l l b e
m o d i f i e d i n o r d e r t o m a k e t h e S O P S s p e c i f i c t o t h e T o w n o f G u l f S t r e a m ' s o p e r a t i o n .
" I n s p e c t i o n s a n d m a i n t e n a n c e o f a l l S t r u c t u r a l C o n t r o l s
" L i t t e r C o n t r o l P r o g r a m
" S t r e e t S w e e p i n g ( i n c l u d e s i d e n t i f i c a t i o n o f a l t e r n a t e B M P s i f c u r b e d s t r e e t s a r e n o t b e i n g
s w e p t )
" T r a i n i n g o f a l l p e r s o n n e l a p p l i c a t o r s a n d c o n t r a c t e d a p p l i c a t o r r e g a r d i n g p r o p e r a p p l i c a t i o n
o f p e s t i c i d e , h e r b i c i d e a n d f e r t i l i z e r s .
" T r a i n i n g o f p e r s o n n e l a n d c o n t r a c t o r s r e g a r d i n g i d e n t i f i c a t i o n o f i l l i c i t d i s c h a r g e s a n d
c o n n e c t i o n s .
" P r o a c t i v e i n s p e c t i o n p r o g r a m p l a n f o r i d e n t i f y i n g a n d e l i m i n a t i n g s o u r c e s o f i l l i c i t
d i s c h a r g e s , i l l i c i t c o n n e c t i o n o r d u m p i n g .
" T r a i n i n g o f p e r s o n n e l a n d c o n t r a c t o r s r e g a r d i n g s p i l l p r e v e n t i o n a n d r e s p o n s e ,
" D e v e l o p S O P s t o r e d u c e / e l i m i n a t e c o n t a m i n a t i o n b y S a n i t a r y S e w e r O v e r f l o w s .
" I m p l e m e n t a t i o n o f s t o r m w a t e r , e r o s i o n a n d s e d i m e n t a t i o n i n s p e c t i o n p r o g r a m f o r
c o n s t r u c t i o n s i t e s .
" S t o r m w a t e r t r a i n i n g o f s i t e p l a n r e v i e w e r s , s i t e i n s p e c t o r s a n d s i t e o p e r a t o r s f o r
c o n s t r u c t i o n s i t e s .
" D e v e l o p p r o j e c t s i t e a n d d r a i n a g e p l a n s r e v i e w a n d p e r m i t t i n g p r o c e d u r e s . E s t a b l i s h
r e q u i r e m e n t s v e r i f i c a t i o n t h a t E R P a n d C l e a r i n g / G r u b b i n g P e r m i t s h a v e b e e n o b t a i n e d
p r i o r t o i s s u a n c e o f B u i l d i n g P e r m i t s . P r o c e d u r e f o r s i t e c o n t r o l s c o n f i r m a t i o n , r e p o r t i n g
a n d e n f o r c e m e n t .
4 . M C s h a l l m e e t w i t h s t a f f t o d i s c u s s a n d i d e n t i f y a r e a s o f n e w d e v e l o p m e n t o r s i g n i f i c a n t
r e d e v e l o p m e n t t h a t h a v e b e e n a c t i v e w i t h i n t h e r e p o r t i n g p e r i o d .
5 . M C s h a l l m e e t w i t h s t a f f t o d i s c u s s a n d l i s t F l o o d c o n t r o l p r o j e c t s t h a t w e r e c o n s t r u c t e d b y t h e T o w n
d u r i n g t h e r e p o r t i n g y e a r t h a t d i d N O T i n c l u d e s t o r m w a t e r t r e a t m e n t .
6 . M C s h a l l m e e t w i t h s t a f f t o d i s c u s s a n d l i s t c o m p l e t e d o r p l a n n e d s t o r m w a t e r r e t r o f i t a c t i v i t i e s .
7 . M C s h a l l c o o r d i n a t e a n d r e s p o n d t o q u e s t i o n s r e g a r d i n g t h e a d o p t i o n b y T o w n C o u n c i l , t h e
F l o r i d a - f r i e n d l y O r d i n a n c e f o r f e r t i l i z e r a p p l i c a t i o n .
8 . M C s h a l l d i s c u s s w i t h T o w n t o i d e n t i f y a n d r e p o r t p u b l i c o u t r e a c h p e r f o r m e d b y t h e T o w n f o r
r e d u c t i o n i n u s e o f p e s t i c i d e s , h e r b i c i d e s a n d f e r t i l i z e r s .
P a g e 2 o f 5
9. MC shall meet with staff to discuss Slormwater Management Program resources and impacts on
the program.
10. MC shall report on amendments/changes to the legal authority (enforcement capabilities) to control
illicit discharges, connections, dumping, and spills.
11. MC shall evaluate the effectiveness of the SWMP in reducing pollutant loads. MC shall prepare
responses to the questions listed in the Town's NPDES permit Part VI.B.2 as applicable to the
Town's current program. In this first year, the responses shall be generalized to BMPs since much
of the SOPs are yet to be established.
12. MC shall prepare the Annual Report utilizing the FDEP form and provide the appropriate
attachments, maps and inventories. Provide two (2) copies to the Town for review and comment.
Provide an electronic copy to the Lead Permittee for review and comment. Address the
comments, prepare the final draft of the Annual Report and provide two (2) hard copies and an
electronic copy to the Town. Provide one (1) hard copy and an electronic copy to the Lead
Permittee for submittal to the FDEP.
1. The Bacterial Pollution Control Plan (BPCP) to address fecal coliform in water bodies with a TMDL,
is due September 2, 2013 and therefore not included in this scope of work.
2. Public education for illicit discharges is assumed to be by the group of co -permittees and will be
included in the joint report. No additional work is included herein.
3. The Town will provide MC with a copy of all stormwater system inspection reports, monitoring,
complaints, records of SSOs, listing of site plan/building permit applications, etc., for the reporting
year.
The Town will provide available/applicable maps and files as requested by MC. Any conversions
of .pdf maps to AutoCad maps or of Autocad maps to GIS Arcview format will be performed by
Town staff or Town contractor.
5. The Town shall provide to MC all applicable GIS database and shape file information in Excel
spreadsheet.
6. One meeting with staff is anticipated to discuss the current and proposed Standard Operating
Procedures required for the permit.
7. Development of an SOP for conducting inspections of high risk facilities and an inventory of
industrial areas and commercial businesses (aka High Risk Facilities) that discharge to the Town's
MS4 will not be included in this scope. This assumes that there are no industrial or commercial
zoning districts within the Town limits.
8. The scope of work does not include water quality testing or monitoring.
Page 3 of 5
9. The scope of work assumes that any field inventory work shall be conducted by the Town and
provided to MC. No field work by MC is included herein.
10. The Town does not currently have a street sweeping program and therefore there is no opportunity
to identify the Total Nitrogen and Total Phosphorus load reduction due to street sweeping activities.
CONTRACTPERFORMANCE
Proposed fees and schedule for completion of tasks listed above are summarized below:
COMPLETION DATES
The work shall be completed by December 16, 2011.
SUMMARY OF PROPOSED FEES
Proposed Not -To -Exceed labor costs and associated expense for engineering services are $9,762.00
Page 4 of 5
The Consultant may not commence work on any Consultant Service Authorization approved by the Town
without a further written notice to proceed.
Approved by:
TOWN OF GULF STREAM
Date: 17- q 1(
Town Manager
Attest: ! 1 l
T ,rn �cr
Reviewed by: Town Attorney
CONSULTING, INC.
Date: A\ I I -a[ _ �1
Rene L.
Attest: F't/wx
State of Florida
County of Palm Beach
The foregoing instrument was fknowledged
before me this ?D—day of -dY,
2011 by Rene L. Mathews, President of Mathews
Consulting, Inc., a Florida corporation, on behalf
of the corporation. He/She is (personally
to me) or (has produced identification), Florida
nv6` ver License
and (didldi
Signot) take an oath.
na re of pe n taking
Acknov@gement
Signature of A9cknowledger Typed, Printed or
Stamped
R
Notary P�.,o6c State of Flonda
Nanry A"stmngMy Commission DD786482
Expires 0510612012
Page 5 of 5
Town of Gulf Stream
NPDES Annual Report Update - Tdird Tern, First Year (1010-1011)
Mathews Consulting Fee Table
Task No.
Task Description
Labor Classlfkalon
Houd
Rales
Principal
Engineer
$147.60
sr.
Engineer
$135.30
Engineer
$110.70
Sr.
Inspector
5100.45
Sr.
Enp,
Tedi
$99.43
Cadd
$91.23
Clerical
$61.00
Total
Labor
Sub
Canwllanl
Services
1
1
— —__
Coordiinate prevision of map fie In Aulorad by GIS mMradaf.
MC preparation of i map. ___ _ _____._—_
2
_ 2
10
I
1
1
_
3
6
12
6
10
--
---
51,558
_--
52,818
--
---
$145
$748
$443
S295
$205
5148
$888
-
-
-
_ -
_
Obtain Yrvanlery Gagrlg o/aWdwW mrNrtleM W154 system
(information provided by GIS=Indor orToi cocrQnate
will GIS wntrisdor and organize Inventory report. ReBed
stmdwal ccnlrol 10 number on map.
3
5
6
7
8
9
10
1t
12
MM Wtoan,staff. Develop TowM1spedfk standard operation
PoceNea (Sops)
IdenMynewdevelopmenVsignffimt adevelopment and discuss
in annual rcpon
Identify need control proleds Wo water quality treatment and
discuss in annual report
Identify slo rnwaler retranl activities and dsgYs In annual capon
Coordination for Feniexer Ordinance
--
_--
_
_
_
Identifylo oubea� eflues - PHF, and discuss In report,
training proceorres of staff and! cumndors
s.
IdenllySWMP recourreadlmpeds_discuss in report
Idenmydmrgeato TennseNorcementcapabilities,d sLsLi
rePni._
Discuss effedlvereess of SWMP in reducing pollutant Ioadi g
Prepare draft report, address comments, prepare and submit
final re n, coordinate win Lead Permirlee
2 _
]
1
6
B
___
Labor Subtotal Hours
Labor Subtotal Costs
Labor Total Cases
Subconsullanl Costs Total
Subconsullanl Multiplier
Subconsullanl Total
Reimbursable Expenses
39
$5.755
$9,462
$0
11
$0
$300
0
so
18
a
EO
16
S1.591
0
EO
_ Y-
_S122
$9462
_
$0
S1Lg99 _
1pr*CtTDUI
1
$9,762
Attachment A Maintains Consulting, Rio (11121/2011)