HomeMy Public PortalAboutNPDES (2011-12)I0149LI go] 0111>A;&*]111:7A_liri
Town of Gulf Stream NPDES Annual Report Update
Third Term, Second Year (2011-2012)
Date: October 1, 2012
FOR PROFESSIONAL CONSULTING SERVICES: Engineering services for assistance in preparing
the Third Term, Second Year Annual NDPES Report update.
PROJECT DESCRIPTION
On November 18, 2002 the Florida Department of Environmental Protection (FDEP) issued a National
Pollutant Discharge Elimination System Permit No. FLS 000018 to the Town of Gulf Stream (Town) and 38
other co -permittees for all of their existing and new stormwater discharges into Waters of the State. The
FDEP issued the Third Term permit March 2, 2011 which includes a number of additional reporting and
procedural requirements from those included in the Second Term permit. The permit requires
implementation of a comprehensive Stormwater Management Program to control the quality of stormwater
discharged from the municipal stormwater system. The permit requires annual reporting of activities
conducted for the Stormwater Management Program. The consulting services provided under this
authorization will provide services associated with preparing the Third Term, Second Year report for the
period October 1, 2011 through September 30, 2012, This authorization is intended to set forth the scope
of services, as well as other terms of the engagement such as compensation and billing, hourly billing
rates, and other standard contractual terms.
SCOPE OF SERVICES
Mathews Consulting (MC) proposes to provide the following services:
NPDES ANNUAL REPORT TASKS:
1. MC shall review the Town's Ordinances, Codes and Regulations in order to identify opportunities to
reduce stormwater pollutant impacts from new and significant redevelopment. Suggested
modification to the language shall be provided to the Town for consideration of incorporation.
2. Prepare a comprehensive Stormwater Plan for the Town incorporating all SOPs, forms, checklists,
inventories, maps, ordinances, etc. Provide three (3) draft copies for review and comment. Revise
Stormwater Plan based upon comments received from the Town and prepare and submit three (3)
final copies of the Stormwater Plan.
3. MC shall meet with staff to discuss and identify areas of new development or significant
redevelopment that have been active within the reporting period.
4. MC shall meet with staff to discuss and list flood control projects that were constructed by the Town
during the reporting year that did NOT include stormwater treatment.
5. MC shall meet with staff to discuss and list completed or planned stormwater retrofit activities.
Page 1 of 5
6. MC shall discuss with Town to identify and report public outreach performed by the Town for
reduction in use of pesticides, herbicides and fertilizers.
7. MC shall review the FDEP MSGP Database, the EPA Hazardous Waste TSDR Facilities Database
and RCRA Database for High Risk Facilities holding licenses or EPCRA Title III, Section '313
facilities located within the Town. A statement of findings and listing (as appropriate) will be
prepared for inclusion in the Annual Report.
8. Meet with staff to discuss Stormwater Management Program resources and impacts on the
program,
9. Report on amendments/changes to the legal authority (enforcement capabilities) to control illicit
discharges, connections, dumping, and spills.
10, Evaluate the effectiveness of the SWMP in reducing pollutant loads, MC shall prepare responses
to the questions listed in the Town's NPDES permit Checklist A citing Part VI.B.2, as applicable to
the Town's current program.
11. Meet with Town staff to discuss the current litter control program and activities.
12. Prepare the Annual Report utilizing the FDEP form and provide the appropriate attachments and
maps. Provide two (2) draft copies to the Town for review and comment. Provide an electronic
copy to the Lead Permittee for review and comment. Address the comments, prepare the Final
Annual Report and provide two (2) hard copies and an electronic copy to the Town. Provide one
(1) hard copy and an electronic copy to the Lead Permittee for submittal to the FDEP.
ASSUMPTIONS
1. The Town has completed the inventory of stormwater system facilities and reflected that
information on a map and in a comprehensive listing. The latest updated listing and map will be
provided to MC.
2. Public education for illicit discharges is assumed to be by the group of co -permittees and will be
included in the joint report. No additional work is included herein.
3. The Town will provide MC with a copy of all stormwater system inspection reports, monitoring,
complaints, records of stormwater system repairs, records of volume of litter collected etc., for the
reporting year.
4. A minimum of two meeting(s) with staff are anticipated to discuss the required data and the
stormwater program conducted over the prior year. Required discussions and meeting with staff
shall be combined to the extent possible.
5. The scope of work does not include water quality testing or monitoring.
Page 2 of 5
CONTRACT PERFORMANCE
Proposed fees and schedule for completion of tasks listed above are summarized below:
COMPLETION DATES
The work shall be completed by December 14, 2012.
SUMMARY OF PROPOSED FEES
Proposed Lump Sum labor costs and associated expense for engineering services are $8,359.00. A
breakdown is provided in Attachment A.
Work requested by the Town outside this scope of work, shall be completed if specifically directed by the
Town, on an hourly basis in accordance with the rates listed in Attachment A.
Page 3 of 5
The Consultant may not commence work on any Consultant Service Authorization approved by the Town
without a further written notice to proceed.
Approved by:
TOWN OF GULF STREAM
Date: 10 Z I v
'u '
Town Manager
Z4/
A t A
Attest:
Reviewed by: Town Attorney
MATHEWS CONSULTING, INC.
Date: N 1 �
Rene L.
Attest:
State of Florida
County of Palm Beach
The foregoing instrument was acknowledged
before me this Z'�day of
2012 by Rene L. Mathews, President of Mathews
Consulting, Inc., a Florida corporation, on behalf
of the corporation. He/She is (personally known
to me) or (has produced identification), Florida
Driver's License
and (did/did take an oath.
Signature of pegh taking Acknowl ement
Signature
ST.�dtJc�—
Signature Acknowledger Typed, Printed or
Stamped
Maier aawnaM6
NONry P*AC • UN d RKIN
My Comm. EVM No 6,1016
'� CamnNttlon I EE 1RN6
'n...uk••^ Bowa�iNOwA NMNaI A11L
Page 4 of 5
Page 5 of 5
Aguchine rl.l
Town of Gulf Stream
Town of GulfShenm ATDESAnnual Report Updnne - Third Term, Second }'ear (2011-2012)
Mathews Consulting Fee Table
Task hb Task Description
Principal
Engineer
$150
Sr Project
Engineer Engineer
$137 $112
Labor Classification and Han Rales
Sr.
Cmsiructi Eng. Sr.
Inspettrx Tach, Cadd
$104 $104 $92
Clerical
$65
Total
Labor
Su b
Consuttact
Sendces
1
Rsiew codes reek,liebris and ordinances
6
6
4
$2282
2
Probers Stormwater Plan
2
8
4
$1 655
3
low%fy new devebpmen0significanl redevebpnal and
discuss in annual reoci
1
$150
4
Identify flood control projects We water quality treatinen! and
discuss in arri relew
1
$ISO
5
Identify wernsater retrofit actioties and discuss in annual
report
1
$150
6
Identify blit Meech eHons - li f and discuss in report
2
$300
7
Pe ew high risk facilities kense databases, discuss In annual
report
3
$411
8
Identify SWMP resources 9 impacts discuss in report
2
$300
9
Ideri changes to Tom's enforcement capabilities, discuss
in,eport
1
5150
10
Discuss eHectiieness of SWAB' in reducing pollusett batlin
6
$900
11
Redew lifter control prograrn, discuss in report
1
$150
12
Prepare craft raper, address cormtents, prepare and wbmt
1 final reponcoardiurte.1h Land Permittee
8
4
$1460
Labor Sublotal Haus
33
17 0
0
0 0
12
Labor Subtatal Costs
S4950
S2 329 $0
$0
$0 $0
$780
$110.59
$o
Labor Total Costs
$8,059
Subconsuaant Cost Total
$0
Subconwranl Mufti liar
1.1
Subcensuhant Total
Reimbursable Es sea
300
lProlect Total (Lum Sum
$8359
Page 5 of 5
The Consultant may not commence work on any Consultant Service Authorization approved by the Town
without a further written notice to proceed.
Approved by:
TOWN OF GULF STREAM
Date:j 1.04 7-3 f, v/�
Town Manager
P
Attest- E4 �,
//O;�
Re ' ed by: Town Altomffi
MATHEWS CgjVSULTING, INC.
Date: 1\1 10 I'
Rene L.
Attest: —,A,—
State
Stale of Florida
County of Palm Beach
The foregoing instrument was acknowledged
before me this a"day of
2012 by Rene L Mathews, President of Mathews
Consulting, Inc , a Florida corporation, on behalf
of the corporation He/She is (personally known
to me) or (has produced identification), Florida
Driver's License
and (did/did not) lake an oath.
Signature of person taking Acknowledgement
is
Signature of Adknowledger Typed, Printed or
Stamped
'y"e•,,. NANCY AFMETnONE
pF n; Notuy Public • Stale or FkNEa
y•P MY Comm. Expires May 0.201E
Commission I EE 172466
Bonded Through h.Vicaa H.tuy
Page 4 a15
_f
The Consultant may not commence work on any Consultant Service Authorization approved by the Town
without a further written notice to proceed.
Approved by:
TOWN OF GULF STREAM
Date:j 1.04 7-3 f, v/�
Town Manager
P
Attest- E4 �,
//O;�
Re ' ed by: Town Altomffi
MATHEWS CgjVSULTING, INC.
Date: 1\1 10 I'
Rene L.
Attest: —,A,—
State
Stale of Florida
County of Palm Beach
The foregoing instrument was acknowledged
before me this a"day of
2012 by Rene L Mathews, President of Mathews
Consulting, Inc , a Florida corporation, on behalf
of the corporation He/She is (personally known
to me) or (has produced identification), Florida
Driver's License
and (did/did not) lake an oath.
Signature of person taking Acknowledgement
is
Signature of Adknowledger Typed, Printed or
Stamped
'y"e•,,. NANCY AFMETnONE
pF n; Notuy Public • Stale or FkNEa
y•P MY Comm. Expires May 0.201E
Commission I EE 172466
Bonded Through h.Vicaa H.tuy
Page 4 a15
Page 1 of 2
Rita Taylor
From:
Bill Thrasher
Sent:
Tuesday, November 06, 2012 3:26 PM
To:
Rita Taylor
Subject: FW: Contract for NPDES Services
Attachments: SD000196.pdf.pdf
From: Randolph, John C. [mailto:JRandolph@jonesfoster.com]
Sent: Tuesday, November 06, 2012 1:18 PM
To: Bill Thrasher
Subject: RE: Contract for NPDES Services
Bill,
This contract looks fine with me. It looks like it has already been signed by you and by Matthews. I
have attached the signature page which indicates I have now reviewed it.
I do not recall what your spending limits are, but I would think that you have the authority to enter into a
contract for $8,359 without Commission approval.
JOHN C. RANDOLPH
JONES FOSTER
John C. Randolph Attorney
Direct Dial: 561.650.0458 1 Fax: 561.650.5300 jrandolnh(7a ionesfoster.com
Jones, Foster, Johnston & Stubbs, P.A.
Flagler Center Tower, 505 South Flagler Drive, Suite 1100, West Palm Beach, Florida 33401
561-659-3000 1 www.ionesfoster.com
U.S. Treasury Regulation Circular 230 requires us to advise you that written communications issued by us are not
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From: Bill Thrasher [maiIto: bthrasher(obaulf-stream.org]
Sent: Tuesday, October 23, 2012 9:32 AM
To: Randolph, John C.
Subject: Contract for NPDES Services
Skip,
11/8/2012
MATHEWS
CONSULTING
CIVIL ENG IN EER S
October 2, 2012
Mr. Bill Thrasher
Town of Gulf Stream
100 Sea Road
Gulf Stream, FL 33483-7427
Town of Gulf Stream
NPDESAnnuai Report 2011-2012
EngMeerine Services Pronosa/
Dear Mr. Thrasher,
As requested, please find attached two (2) copies of our proposal for the engineering services for
the NPDES Annual Report 2011-2012. We completed your written Standard Operating
Procedures and the Fertilizer Ordinance last year. This year, in addition to the standard annual
reporting tasks, we are required to review the Towns Ordinances. Codes and _Regulations and
identify opportunities for revised language to reduce stormwater pollutant impacts. Also, a
written Stormwater Plan must be compiled.
If you have any questions or require further information, please contact me.
Sincerely,
MATHEWS CONSULTING, INC.
46ex— -
Rebecca Travis, P.E.
Principal
Cc: Dave Mathews—MC
Rene Mathews — MC
Prospective pile
Mathews Consulting, Inc., 477 S. Rosemary Avenue, Suite 330, West Palm Beach, Florida 33401
Phone: 561-655-6175 • Fax: 561-655-6179
www.mothewsconsultinginc.com