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Home My Public Portal AboutNPDES (2014-15)TOWN OF GULF STREAM Town of Gulf Stream NPDES Annual Report Update Third Term, Fifth Year (2014-2015) Date: October 26, 2015 FOR PROFESSIONAL CONSULTING SERVICES: Engineering services for assistance in preparing the Third Term, Fifth Year Annual NDPES Report update. PROJECT DESCRIPTION On November 18, 2002, the Florida Department of Environmental Protection (FDEP) issued a National Pollutant Discharge Elimination System Permit No. FLS 000018 to the Town of Gulf Stream (Town) and 38 other co -permittees for all of their existing and new stormwater discharges into Waters of the State. The FDEP issued the Third Term permit March 2, 2011 which includes a number of additional reporting and procedural requirements from those included in the Second Term permit. The permit requires implementation of a comprehensive Stormwater Management Program to control the quality of stormwater discharged from the municipal stormwater system. The permit requires annual reporting of activities conducted for the Stormwater Management Program. The consulting services provided under this authorization will provide services associated with preparing the Third Term, Fourth Year report for the period October 1, 2013 through September 30, 2014. This authorization is intended to set forth the scope of services, as well as other terms of the engagement such as compensation and billing, hourly billing rates, and other standard contractual terms. SCOPE OF SERVICES Mathews Consulting (MC) proposes to provide the following services: NPDES ANNUAL REPORT TASKS: MC shall coordinate with staff to provide the required information for tracking and reporting of the Town's NPDES program. The information will be implemented into the report and will include the following: • Structural Controls inspections • Identification of significant redevelopment • Litter control and collection • Calculation of TN and TP removal volumes • Town facility controls and inspections • Report of staff training • Public information and outreach • Inspections of illicit discharges and improper disposal • Spill prevention programs • Construction site inspections and BMPs 2. Meet with staff to discuss Stormwater Management Program resources and impacts on the program. MC shall prepare a written evaluation of the strengths, weaknesses and Pagel of 4 recommendations for revisions to address identified deficiencies in the applicable program elements as listed in Section VIII of the annual report form. 3. Prepare the Annual Report utilizing the FDEP form and provide the appropriate attachments. Provide two (2) draft copies to the Town for review and comment. Provide an electronic copy to the Lead Permittee for review and comment. Address the comments, prepare the Final Annual Report and provide two (2) hard copies and an electronic copy to the Town. Provide one (1) hard copy and an electronic copy to the Lead Permittee for submittal to the FDEP. ASSUMPTIONS 1. Public education for illicit discharges is assumed to be by the group of co -permittees and will be included in the joint report. No additional work is included herein. 2. The Town will provide MC with a copy of all stormwater system inspection reports, monitoring, complaints, records of stormwater system repairs, records of volume of litter collected etc„ for the reporting year. 3. A minimum of two meeting(s) with staff are anticipated to discuss the required data and the stormwater program conducted over the prior year. Required discussions and meeting with staff shall be combined to the extent possible. 4. The scope of work does not include water quality testing or monitoring. CONTRACT PERFORMANCE Proposed fees and schedule for completion of tasks listed above are summarized below: COMPLETION DATES The work shall be completed by December 31, 2014. SUMMARY OF PROPOSED FEES Proposed Lump Sum labor costs and associated expense for engineering services are $4,733.00. A breakdown is provided in Attachment A. Work requested by the Town outside this scope of work, shall be completed if specifically directed by the Town, on an hourly basis in accordance with the rates listed in Attachment A. Page 2 of 4 The Consultant may not commence work on any Consultant Service Authorization approved by the Town without a further written notice to proceed. Approved by: TOWN OF GULF STREAM Date: Town Manager�� Attest: / l a &V—JA, Reviewed by: Town Attorney MATHEWS CONSULTING, INC. Date: I 1 Rene L.Irews, P.E., President Attest: u State of Florida County of Palm Beach The foregoing instrument was acyl noo�wleddged before me this fZe day of fes. =1 , 2014 by Rene L. Mathews, President of Mathews Consulting, Inc., a Florida corporation, on behalf of the corporation. He/She is (personally known to me) or (has produced identification), Florida Driver's License and (didldld not) take an oath. �ij 4 0 Signature of person taking Acknowleei gement Signature of Acknowledger Typed, Printed or Stamped Page 3 of 4 Notary Pudic Stela of Flori0a M Rebecca Travis p My Comr0". FF 069995 Expires 11117/2017 Page 3 of 4 AaachmentA Town of Gulf Stream Town ofGulfSneam NPDESAnnual Report Update -Third Term, Third Year (2013-2014) Mathews Consultino Fee Table Task No. Task Description Principal Engineer $150 Sr Protect Engineer $137 Engineer $112 Labor Classification eM Houry Rates Sr. Consbuctlon Eng. Inspector Tech. Cada $104 $104 $92 Cloacal $85 Total Labor Sub - Consultant Services 1 Coordinals Information adlection and implement Into report 8 3 $1,095 2 Meal w/staff and pmvge wnben evaluation m Stamwater Management Program elements 8 $1,200 3 Prepare haft report, address comments, prepare and submit final reporL coordinate with Lead Permittee B 1 4 1 8 $2138 Labor Sub101al Hours 22 4 0 0 0 0 9 Labor Sublolai Costs $3.300 $548 so so $o so $585 $4433 $o Labor Total Cogs $44]] Subconsullanl Costs Total $0 Subconsullanl Multiplier 1.1 Subconsultanl Total so Reimbursable Expenses $300 Protect Total (Lump Sum) 1 $4,733 Page 4 of 4 Rita Taylor From: Randolph, John C. <JRandolph@jonesfoster.com> Sent: Monday, November 02, 2015 2:55 PM To: Rita Taylor Subject: Mathews Consulting Proposal for NPDES Report Update Attachments: 201511021435. pdf Rita, I have reviewed the Mathews Consulting Proposal for NPDES Report update and approve same as to legal form and sufficiency. Please note the typo in the first sentence which is bolded where it should read "NPDES." JOHN C. RANDOLPH JONES FOSTER founsi otr x sruess, ee. John C. Randolph Attorney Direct Dial: 561.650.0458 1 Fns: 561.650.5300 1 irandolph n jonesfosteccom Jones, Poster, Johnston & Stubbs, P.A. Hagler Center Tower, 505 South Hagler Drive, Suite 1100, West Palm Beach, Florida 33401 561-659-3000 1 www.jonesfoster.com Incoming emails are tiliered which may delay receipt. This email is personal to the named recipient(s) and may be privileged and confidential. If cou are not the intended recipient, you received this in error. If so, anv review, dissemination, or copying of this email is prohibited. Please immediately notifi- us by email and delete the original message. MATHEWS CONSULTING CIVIL ENG INEERS October 26, 2015 Mr. Bill Thrasher Town Manager Town of Gulf Stream 100 Sea Road Gulf Stream, FL 33483-7427 Dear Mr. Thrasher, Town of Gulf Stream NPDESAnnua! Report Please find enclosed two (2) copies of the engineering services proposal for the NPDES Annual Report preparation for your review and approval. Note that the scope remains unchanged from the previous year's report however our hourly rates have increased. We have reduced the reimbursable amount from the previous year in order to keep the overall increase to a minimum. If you have any questions or require further information, please contact me. Sincerely, MATHEWS CONSULTING, INC. 4ele-lr - Rebecca Travis, P.E. Principal Cc: Dave Mathews—MC MC File Mathews Consulting, Inc., 477 S. Rosemary Avenue, Suite 330, West Palm Beach, Florida 33401 Phone: 561-655-6175 • Fax: 561-655-6179 www.mathowsconsultinainc.com