HomeMy Public PortalAbout2013.03.11 Stan E McNutt Effective, Responsive Government Seminar and ConsultingMarch 11-2013
Mr. Gene Drabinski, City Manager
City of McCall
216 East Park Street
McCall, ID 83638
RE: "Effective, Responsive Government" Seminar
Honorable members of the City Council and City Manager;
Thank you for your confidence in having me conduct an "Effective, Responsive
Government" seminar in the City of McCall. The following represents my proposed
scope of work for this project and associated professional fees and expenses:
Proposed Scope of Work
1. Project Planning
Conduct telephone conferences with the Mayor and City Manager to review the
proposed project outline and modify as needed.
Outcomes: Define project goals, develop a project timeline, define expected
deliverables.
2. Schedule private 45 minute interviews with each member of the City
Council and Manager on a single weekend trip.
Outcomes — to explore each member of the Council team's attributes,
experience, interests, goals, concerns and perceptions of city government and
management.
NOTE: The personal pre -work can be compared to diagnostics. It is an important
step to maximize the value of this process to the city.
3. Prepare a Facilitators Outline with seminar text and study materials
customized for McCall.
Outcomes — to customize and provide an outline booklet of the seminar
elements which will be presented on power point. The printed outline 3 ring
booklet leaves the attendees with a summary for later reference or follow up
questions when an issue touches the concepts covered in the seminar.
4. Conduct the "Effective, Responsive Government" 1 Day Seminar.
This usually works best on a Saturday when most Councilmembers are not
working. It is essential that all of the Council attend.
Outcomes - Conduct the "Effective, Responsive Government" Seminar for the
City Council, City Manager, Boards and Commissions, the public and the press.
Council attendees will have a bound outline packet which is coordinated with the
power point presentation.
Production of the booklets for attendees will be by the City from a master
transmitted to and coordinated with, an assigned staff person at City of McCall.
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Consultant Contract
April 11, 2013
Professional Fees
The project is estimated to take approximately 28 hours to complete. The hourly
professional fee is $100 plus expenses
Estimated Hours
Project planning with Mayor and City Manager
Project scope development and interview per planning
Interviews on -site with Council & Manager
Prepare customized seminar and power point
Seminar Day
2
4
7
5
10
TOTAL 28 $2800.00
Expense items include:
1. 2 Round trip travel mileages (at the current IRS rate)
Map Quest mileage 242 miles X4 one way trips @ $0.565 $546.92
2. 2 Round trip travel times billed at $20.00 per hour.
Map quest one way time - 4.42 Hrs @ $20 x4 one way trips $353.60
3. Consultant lodging and meals in McCall arranged by city or billable by
consultant. (unknown costs) estimate $200 to $300.00
Total Estimated cost $ 4,000.52
Professional fees are billed in two equal installments; the first at the beginning of the
project, the second upon completion of the project. Expenses are to be billed at the
completion of the project.
Due upon approval to proceed '/2 Professional fees $ 2,000.26
Due upon project completion — remainder of professional fees, Expenses as
above plus any variables (as in 3 above)
Cancellation
You have the right to cancel the assessment at any time. Your only obligation would be
the professional fees and expenses incurred prior to cancellation.
Approval to proceed by:
Donald C. Bailey
Mayor
City of McCall, Idaho
208-634-7142
Consultant Contract
April 11, 2013
Consultant:
Stan E. McNutt
Triangle "F" Municipal Consulting
271 Ryan Loop
St. Maries, ID 83861-7111
Date
2013
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