HomeMy Public PortalAboutORD13998 BILL NO. 2005-131
• SPONSORED BY COUNCILMAN Martin
ORDINANCE NO. 1W
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXTEND THE AGREEMENT WITH TRANSYSTEMS
CORPORATION FOR THE CITY OF JEFFERSON TRANSIT DEVELOPMENT PLAN AND
TO ADD TO THE SCOPE OF WORK.
WHEREAS, Transystems Corporation was selected as the firm best qualified to provide
professional services related to the City of Jefferson Transit Development
Plan; and
WHEREAS, the City desires to extend the contract to allow Transystems to continue to
provide professional services Into 2006 related to the TDP as well as to
provide additional services related to transit facilities.
NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF
JEFFERSON, MISSOURI, AS FOLLOWS:
Section 1.The Mayor and City Clerk are hereby authorized to execute an agreement
with Transystems Corporation to extend the time period for completion of the City of
Jefferson Transit Development Plan; as outlined in Attachment A.
Section 2. An additional scope of work related to transit and central maintenance
facilities Is hereby Included in the agreement, as outlined in Attachment B, Scope of Work.
Section 3. The agreement shall be substantially the same in form and content as
that agreement attached hereto as Exhibit A.
Section 4. This Ordinance shall be in full force and effect from and after the date
of Its passage and approval.
Passed:"- � 7 �'��v App ro ad
._ 7
Presiding Officer `�/ Mayor
Al�TEST: APPR ED S TO FORM:
�v/1:� 112v
• City Cler City Counselor
CITY OF JEFFERSON
• AMENDMENT TO CONTRACT FOR PROFESSIONAL SERVICES
WHEREAS,the City of Jefferson,Missouri,a municipal corporation,with offices at 320 East McCarty,
Jefferson City, Missouri, 65101, hereinafter designated "City," entered into a Contract with
TranSystems Corporation, with offices at 2400 Madison Avenue, Suite 400, Kansas City, Missouri,
64108, hereinafter referred to as "Contractor," on March 30, 2005; and
WHEREAS,the Contract was for technical and professional services related to the City of Jefferson,
Missouri, Transit Development Plan; and
WHEREAS, both parties wish to extend the agreement for an additional year or upon completion
of additional work stipulated in Exhibit A relative to the Transit Development Plan, and Exhibit B
relative vehicle wash needs.
WHEREAS, both parties agree to additional compensation in an amount not-to-exceed Four
Thousand Dollars ($4,000.00) for additional work described in Exhibit B.
NOW,THEREFORE, be it agreed by the parties that the agreement is hereby extend the of the tern
of the contract dated March 30,2005 for an additional nine (9) months ending June 30,2006 at an
additional cost not-to-exceed Four Thousand Dollars ($4,000.00) for a total not-to-exceed cost of
One Hundred Fifty-Three Thousand Three Hundred Twenty-Seven Dollars ($153,327.00);
• IN TESTIMONY WHEREOF,the parties have liereunto set their hands and seats this a- day,ofJanuary,2006.
CITY OF JEFFERSON MISSOURI TRANSYSTEMS CORPORATION
Mayor t,,: Vice Peesse(eht
A EST: ATTEST: 1-19
City CIA Secretary
APPROVE S TO FO
City Counselor
•
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Exhibit A
Transit Development Plan Contract Extension
TranSystems has assisted the City with the preparation of a Transit Development Plan,
and work is ongoing.
Contract Period
The contract period for all work related to the Transit Development Plan is extended to
June 30, 2006. Scopes of Work for specific work Items or projects shall govern
completion times for those elements.
esp c II u matted, Accel t� y:
/.
ohn J. ob(es, Vice Pres(dent (Name and Title)
IjKe City of eff rson
Date:
• Exhibit B
Addition to Scope of Services with TranSystems Corporation
Services Related to the Procurement of a Large Vehicle Washer System
TranSystems Corporation is in the process of assisting the City with the preparation of a Transit
Development Plan which Includes an analysis of JEFFTRAN facilities. The City has requested
additional services related to the procurement of an automatic large vehicle washer system.
Scope of Services
TranSystems will provide assistance in determining the specific needs and the type of system that
Is best suited to meet these needs. Specifically, TranSystems will provide the following services
under this amendment:
1. Assist with determining specific needs:
Develop a questionnaire to collect Information from City personnel on the Intended use
of the washer, type and number of vehicles to be serviced, frequency of use,
characteristics of the existing systems, etc.
Prepare a brief informal report on the types of systems available, pros and cons, use
and Installation considerations, cost, etc. This report will rely primarily on Information
available from equipment manufacturers and vendors.
Meet with City personnel one time in Jefferson City for the purpose of defining and
refining system functional requirements.
Prepare a summary of the system functional requirements along with a concept of the
• preferred system.
2. TranSystems will prepare specifications suitable for inclusion in an RFP or IFB document
based on the conclusions of Task 1.
3. TranSystems will prepare other information required for the RFP or IFB such as special
Instructions to bidders, selection and evaluation consideration and schedule.
It is understood that the City will have responsibility for preparing the RFP or IFB, including
developing Terms and Conditions and general instructions to bidders, and will administer the
procurement. TranSystems will assist in addressing bidders'questions through phone conferences
with City personnel.
It is further understood that the City will readily make all required information available, including
fleet Information,equipment use information,details on the existing system and structure,including
size, dimensions, power supply, plumbing and environmental provisions, make model and age of
the existing equipment, etc.
Study Schedule
It Is understood that TranSystems will complete Task #1 within 6 weeks of receiving a Notice to
Proceed, or by March 30, 2006 whichever is sooner. TranSystems will complete Tasks 2 and 3
within two weeks of the acceptance by the City of the functional requirements.
•
.1
• Key Personnel
John Sparks, AIA,will be responsible for the provision of these services. John Dobies will have a
limited role and general oversight.
Cost Proposal
TranSystems proposes to provide these services at a cost of$3,996. The following table
provides additional detail on this cost proposal
Jefferson City Transit Development Plan
Project Budget • Large Vehicle Washer Amendment
S5 SIW"j
Project Management 1 1 2
Deflne Functional Requirements 10 2 12
Develop Alternative Concepts 4 2 2 8
Prepare Specifications 8 2 4 14
Total Hours--- 44
Total Labor $1,331
Overhead 1.58 $2,103
• Expenses$150.00 $3,434
One auto trip to Jefferson City Profit 12% $Al2
Total Fee $3,846
Expenses $150
TranSystems Total Ci$st 3,996
Respectfully submitted, Accepted by:
John J. Dobies, Vice President (Name and Title)
The City of Jefferson
Date:
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FEB - 2006
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