HomeMy Public PortalAboutAgreement_2017-03-07_Associated Right of Way Services, Inc.9701 LAS TUNAS DRIVE m TEMPLE CITY w CALIFORNIA 91780-2249 ® (626) 286-2171
April 19, 2017
Larry Castellanos, Vice -President
Associated Right of Way Services
2300 Contra Costa Blvd., Ste. 525
Pleasant Hill, CA 94523
SUBJECT: First Amendment to Professional Services Agreement
Dear Mr. Castellanos:
Pursuant to City Council action on March 7, 2017, this letter serves to amend your existing
professional services contract with the following language.
Section 1. Term of Agreement
Subject to the provisions of Section 20 "Termination of Agreement" of this Agreement, the Term
of this Agreement is until Marsh July 31, 2017, commencing on the date first ascribed above.
Section 4. Compensation and Method of Payment
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Service Provider the
amounts specified in Exhibit `B" "Compensation" and made a part of this Agreement by
reference. The total compensation, including reimbursement for actual expenses, shall not exceed
«..fetifhaus._a ae"a-s ($24,000) fifty five thousand dollars ($55,000), unless additional
compensation is approved in writing in accordance with Section 26 "Administration and
Implementation" or Section 28 "Amendment" of this Agreement.
Exhibit "A": Scope of Services
3. PfeliminaFy Relocation Assistance Services, i.e.,
• Provide occupant households with the following documentation when appropriate: general
information notice; notice of eligibility; initial and updated letters of entitlement; referrals to
replacement sites; and 90 -day, 60 -day and 30 -day notices to vacate (to be signed by City).
Secure necessary documentation from occupant households and other sources to determine
household income, occupant status and replacement site needs. This information will be used
to determine the maximum replacement housing payment available for each household.
First Amendment to Professional Services Agreement
Associated Right of Way Services
Page 2 of 2
Research the area housing market (e.g., through area brokers, classified ads, driving surveys,
database services, etc.) and develop a housing valuation sHidy studies (as needed) to
determine the cost of comparable replacement housing for each type of housing need. (Ff4l+e
additiatial ealeulations afid analyses.) A detailed work scope and tentative ifflplefflefi�aizieft
• Assist occupant households with searching for and securing available replacement housing.
This includes: compiling available housing information; touring available sites with
household occupants; assisting with rental applications or escrow due diligence; and
providing documentation to prospective landlords and realtors.
• Facilitate the payment of all claim forms for occupant households, and secure necessary
documentation and signatures for claims. This includes preparing and processing said forms
in conjunction with City, and delivering payments (on behalf of City) to occupant
households.
• Establish and maintain a detailed relocation file for each occupant household for
documentation purposes, Each file, to provide to City at end of contract, will include a
relocation diary to track Service Provider's contact with occupant households.
• Inspect replacement dwellings on behalf of City to determine whether replacement properties
for occupant households meet decent, safe and sanitary (DS&S) standards as defined in State
relocation regulations.
• Coordinate pre- and post -relocation efforts, which may include but not be limited to: securing
cost estimates from professional movers; coordinating the return of security deposits and
other payments; inspecting City's properties to determine vacancy; and finalizing
Abandonment Statements and any other necessary paperwork.
Exhibit `B": Compensation
All provided Services shall not exceed a cumulative total of $24,000 $55,000 and must be
completed by A4areh July 31, 2017.
To accept this Amendment, please complete the following and provide three signed copies for
execution to Jillian Nunez, Deputy City Clerk, at the address above.
ARRY ASTELLANOS DATE
Sincerely,
Brian Haworth
Assistant to the City Manager