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Home My Public Portal AboutTBM 2005-03-02FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday, March 2, 2005 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Pat Howlett; Mayor Pro Tem Steve Sumrall; Trustees: Joyce Burford, Fran Cook, Adam Cwiklin, Eric Hoyhtya and Vesta Shapiro Staff: Others: see attached list 3. Consent Agenda 4. Open Forum Town Manager Jeff Durbin, Town Attorney Rod McGowan, Finance Manager Nat Havens, Town Planner Catherine Trotter, Project Manager Susan Stone and Town Clerk Molly McCandless Mayor Howlett called the meeting to order at 6:30 p.m. MPT Sumrall moved, and Trustee Cook seconded the motion to approve the Agenda as presented. Motion carried: 7 -0 a) Minutes from the 02/23/05 regular meeting b) Renewal of Retail Liquor Store License for Rocky Mountain Moonshine Trustee Cook moved, and Trustee Burford seconded the motion to approve the Consent Agenda as amended (three corrections in Minutes). Motion carried: 7 -0 a) Business not on the agenda Mayor Howlett introduced a proposal for the Town to provide additional marketing funds to the WPFV Chamber. In its 2005 budget the Town set aside S10,000 from vendor fees for a business enhancement fund. Mayor Howlett agrees that it would be appropriate to allow the Chamber to utilize these vendor fees towards marketing. Chamber Executive Director Catherine Ross was present to answer questions and suggested the Board receive a copy of the Chamber Marketing Plan. Trustee 5. Updates a) Chamber of Commerce None b) Fraser Sanitation District c) Planning Commission Board of Trustees Minutes 03/02/05 Page 2 Burford stated a possible conflict, but was encouraged by Mayor Howlett not to abstain from participating in this issue. Following discussion, Trustee Hoyhtya moved, and Trustee Cook seconded the motion to move the S10,000 from the Business Enhancement Fund to the WPFV Chamber of Commerce. Motion carried: 7 -0 FSD Board member Steve Sumrall said they continued their Public Hearing on the Cornerstone additional acreage to a special meeting scheduled for Thursday, March 10 at 6:00 p.m. Clean -up is continuing at the plant and the contractor has agreed to the replacement of the roof. Planner Trotter is expecting a submittal for Lot 3 of the Safeway pads from SRO Properties tomorrow. She is talking with Winter Park West W&S about those properties. The Planning Commission approved Rendezvous Filing 4, West Mountain PDD, with conditions. It will be before the Board at the April 6 meeting. The Planning Commission was address the balance of the Sign Code revisions at a special meeting on March 9. Mayor Howlett suggested staff consider some sort of project management software. d) Walk Through History Park The WTHP Board has changed their meetings to the third Tuesday of the month, so will give their updates to the Fraser Board at their second meeting each month. 6. Public Hearings a) Continued Public Hearing on Meyer Rezoning (a portion of Forest Meadows from R3 to B) and Doc Susie Avenue Vacation (south of Elk Creek Drive) this item will be continued to March 16 Trustee Cook moved, and Trustee Cwiklin seconded the motion to open the continued Public Hearing. Motion carried: 7 -0, at 6:58 p.m. TA McGowan outlined the Exhibits in this matter as follows: a) proof of publications; b) proof of notice to surrounding property owners; c) applications from Cornerstone; d) Planning Commission recommendations; and e) letters from the railroad, TA McGowan, and the EG Fire Department. TA McGowan stated that the public notice was over inclusive" as it included description of additional property not to be rezoned, etc. However, as it included the property that is being modified, the applicant does not believe it to be a problem and that the notice is valid. TA McGowan then reviewed the rezoning, vacation, and resubdivision individually and how they tie together. Following discussion, Trustee Cook moved, and Trustee Hoyhtya seconded the motion to continue the Public Hearing to March 16, 2005. Motion carried: 7 -0, at 7:35 p.m. 7. Action Items Board of Trustees Minutes 03/02/05 Page 3 b) Opinion regarding Whispering Pines I Townhomes Variance Request As he is a member of the Zoning Board of Adjustment, MPT Sumrall left the room for this discussion. Planner Trotter reviewed the history of this building, including a previous variance, and the two variances which are now being requested. The conditions for variance were provided the Board in their materials and the Board considered at length whether or not the requests fit these conditions. Dean Cinocco and Parnell Quinn were both present representing the applicant. Following extensive discussion, Trustee Cook moved, and Trustee Burford seconded the motion to recommend approval of the variance request to the Zoning Board of Adjustment. Motion carried: 6 -0 MPT Sumrall returned. a) Approval of Amuse Condominiums Final Plat and As -Built Plat Planner Trotter presented a brief review of the project, said the applicant had provided a complete packet and the conditions set by the Planning Commission for approval have been met. Applicant Sandy Vernon was present. Trustee Burford moved, and Trustee Shapiro seconded the motion to approve the Amuse Condominiums Final Plat and As -Built Plat, contingent upon the applicant providing a mylar and CAD disk. Motion carried: 7 -0 8. Discussion Items a) Water meter project Manager Durbin and PM Susan Stone updated the Board on the current status of the project. It was stressed that this State mandate must be pursued and completed and the public is going to have to do their part. 9. Staff Choice a) Departmental Updates FM Havens is getting ready for the annual audit scheduled for the week of March 21. PM Stone is planning for staff training with Destinations West before May. Trustee Shapiro says the 'traffic' to her shop is down 80% on the days the Visitor Center is closed. TC McCandless said three of the officers presently planning to move from the Sheriff's Dept. to the FWP Police Dept. are seeking rental residences in the community. b) Transmitted Items 1) Letter from Rec District 2) Big box info articles 10. Board Choice Board of Trustees Minutes 03/02/05 Page 4 Trustee Burford is working with Deb Ruttenberg on the icemelt contest. Trustee Cwiklin attended Ken Salazar's meeting in Steamboat (he was the only representative from Grand County). The top issues of those present were 1) natural resources; 2) health care; and 3) transportation. Mayor Howlett put a big box survey on his GrandCounty.com website. The results were 20 for, 19 against, 8 needed more info. This response was all that was received from 1,400 emails. His next question will be "What do you think a golf course is? Development or open space Mayor Howlett expressed concerns about why the County isn't following their growth plan. He wants to discuss this at the next Mayors Manager and Commissioners meeting and also what do we get for our 1% county sales tax? Does some of the way the sales tax is spent violate the County growth plan? Was the one percent sales tax initially for building the jail? Where is the accountability for County sales tax? Manager Durbin suggested a brief Executive Session pursuant to C.R.S. 24-6 402-4(e) Determining positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators, regarding possible negotiations with CDOT. Trustee Shapiro moved, and Trustee Cook seconded the motion to go into Executive Session. Motion carried: 7 -0, at 9:45 p.m. Board of Trustees Minutes 03/02/05 Page 5 At the conclusion of Executive Session, Trustee Shapiro moved, and Trustee Cook seconded the motion to adjourn. Motion carried: 7 -0, at 9:57 p.m. Molly M Sandless, Town Clerk TOWN OF FRASER "Icebox of the Nation" �fl P.O. Box 120 1 153 Fraser Avenue Fraser, Colorado 80442 P: (970) 726 -5491 F: (970) 726-5518 faser@town.fraser.co. us BOARD OF TRUSTEES MEETING 9, SIGN IN SHEET NAME HOME ADDRESS REPRESENTING OR AREA OF INTEREST THANK YOU! Special Minutes from the March 2, 2005 Fraser Board of Trustees Executive Session In the Executive Session called by the Fraser Town Board on March 2, 2005 during their regular meeting, the following items were discussed: C.R.S. Title 24 -0- 402 -4(e), Determining positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators with regard to the Town's possible negotiations with CDOT I certify that the above reflects the entire discussion of the Fraser Town Board during the Executive Session held on March 2, 2005 between 9:45 p.m. and 9:57 p.m. Patric t ayor