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Home My Public Portal About20240425 - School Committee - Agenda (002)Hopkinton School Committee Thursday,April 25,2024 Executive Session 6:30 PM Regular Meeting 7:30PM HCAM Studio,77 Main Street,Hopkinton AGENDA I.Call to Order II.6:30:Executive Session a.To comply with,or act under the authority of,M.G.L.c.30A,§21(a)(2)specific to conducting strategy sessions in preparation for negotiations with non-union personnel,Superintendent and non-unit personnel,because having the discussion in an open meeting would have a detrimental effect on the School Committee’s bargaining position. b.To comply with or act under the authority M.G.L.c.30A,§21(a)(3)specific to the review of Executive Session Minutes for the meetings of July 6,2023 and December 7,2023,and January 18,2024. c.To comply with,or act under the authority of,M.G.L.c.30A,§21(a)(2)to discuss strategy concerning collective bargaining with the Hopkinton Paraprofessional Union Local SEIU 888 because having the discussion in an open meeting would have a detrimental effect on the School Committee’s bargaining position and to reconvene in regular session. III.Pledge of Allegiance IV.Public Comment V.Recognitions VI.7:30:Reports a.Student Council b.Superintendent’s Report -Dr.Cavanaugh c.School Committee Chair Report The listed matters are those reasonably anticipated by the Chair to be discussed at the meeting.Not all items may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.Unless an agenda item is a posted public hearing,the matter may be considered earlier than the indicated time if there are last minute cancellations or other unforeseen events which cause the Committee to move more quickly through the Agenda. ●Payroll Warrant S24020 has been approved.Warrants #24-056S,#24-057S,#24-058S, #24-059S,#24-060S and #24-061S have been approved.Warrants have been included in your folder. ●On April 4,2024,Executive Session Minutes from January 11,2024 were approved and released. d.Liaison Reports VII.Old Business a.7:45:Policy BDFB -SEPAC -4th Reading -Dr.Cavanaugh For Consideration:Review of new Policy BDFB -SEPAC for approval. Motion:TBD VIII.New Business 8:00:Hopkins LMS Project a.For Consideration:To review the Hopkins Cost Estimate,Accept the Design Development Submission,Confirm Funding Ask,and approve list of proprietary items. (1)Motion:Move to accept the Design Development Submission and Funding Ask. (2)Motion:Move to approve list of proprietary items as provided. b.8:15:1.0 Paraprofessional B Request for Elmwood School -Mrs.Hanscom For Consideration:Request approval to hire one additional B Paraprofessional for Elmwood School for the remainder of the 2023-2024 school year and extend into FY25 due to special education needs. Motion:Move to approve additional B Paraprofessional for Elmwood School for the remainder of the 2023-2024 school year and FY25. c.8:20:Superintendent End-of-Cycle Summative Report -Dr.Cavanaugh ●Dr.Cavanaugh provides an end-of-year report on 2023-2024 Goals and Indicators Summative Evaluation Process -Ms.Cavanaugh ●Outline and process of Superintendent’s Summative Evaluation. d.8:50:Lou &Cathy White Scholarship -Dr.Cavanaugh For Consideration:Request and recommendation that the School Committee authorize payment from the Town Treasurer for the Lou and Cathy White Memorial Scholarship in the amount of $500. Motion:Move to authorize payment of the Lou and Cathy White Memorial Scholarship in the amount of $500. The listed matters are those reasonably anticipated by the Chair to be discussed at the meeting.Not all items may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.Unless an agenda item is a posted public hearing,the matter may be considered earlier than the indicated time if there are last minute cancellations or other unforeseen events which cause the Committee to move more quickly through the Agenda. e.8:55:Annette Joyce Floh Memorial Scholarship -Dr.Cavanaugh For Consideration:Request and recommendation that the School Committee authorize payment from the Town Treasurer for the Annette Joyce Flohr Memorial Scholarship in the amount of $500. Motion:Move to authorize payment of the Annette Joyce Flohr Memorial Scholarship in the amount of $500. f.9:00:STEM Scholarship -Dr.Cavanaugh For Consideration:Request and recommendation that the School Committee authorize payment from the Town Treasurer for the STEM Scholarship in the amount of $5,000. Motion:Move to authorize payment of the STEM Scholarship in the amount of $5,000. g.9:05:HOSA-Future Health Professionals Final Intent to Travel -Dr.Cavanaugh For Consideration:Request SC approval for 32 HHS students who qualified for the HOSA International Leadership Conference in Houston,Texas to attend June 26-30,2024. Motion:Move to approve travel to Houston,TX to attend HOSA from June 26-30 ,2024. h.9:10:Policy IJOA Field Trips -1st Reading -Dr.Cavanaugh For Consideration:Proposed revisions to Policy IJOA Field Trips. Motion:TBD i.9:20:Policy JLB Financial Assistance -1st Dr.Cavanaugh For Consideration:Proposed revisions to Policy JLB Financial Assistance. Motion:TBD j.9:30:Elmwood School Gift Account -Dr.Cavanaugh For Consideration:Request approval to accept the donation from Hopkinton Education Foundation in the amount of $8330 to fund Elmwood library with various book series. Motion:Move to approve the donation of $8330 for the Elmwood School Gift Account. IX.9:35:Future Agenda Items X.9:40:Items by Consensus The Superintendent recommends the School Committee approve the Items by Consensus as listed below: a.Payroll Warrant S24040 in the amount of $1,953,350.68. b.Operating &Other Funds Warrant 24-056S in the amount of $147,304.82. c.Capital Warrant 24-057S in the amount of $143,053.50. d.Elmwood Student Activities Warrant 24-058S in the amount of $100. e.HHS Student Activities Warrant 24-059S in the amount of $40,862.55. The listed matters are those reasonably anticipated by the Chair to be discussed at the meeting.Not all items may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.Unless an agenda item is a posted public hearing,the matter may be considered earlier than the indicated time if there are last minute cancellations or other unforeseen events which cause the Committee to move more quickly through the Agenda. f.Operating &Other Funds Warrant 24-060S in the amount of $219,864.97. g.Operating &Other Funds Warrant 24-061S in the amount of $631,855.76. h.Regular Meeting Minutes of April 4,2024. Motion:Move to approve the Items by Consensus. XI.9:45:Adjournment Next Meetings: April 30,2024 -Hopkins Lower Middle School Community Forum May 2,2024 -Regular Meeting &Special Workshop May 6 &7,2024 -Annual Town Meeting May 16,2024 -Regular Meeting The listed matters are those reasonably anticipated by the Chair to be discussed at the meeting.Not all items may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by law.Unless an agenda item is a posted public hearing,the matter may be considered earlier than the indicated time if there are last minute cancellations or other unforeseen events which cause the Committee to move more quickly through the Agenda.